Executive Assistant – Legal & Corporate Operations at Lonestar Electric Supply

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jun, 26

Salary

0.0

Posted On

25 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Contract Drafting, Contract Review, Contract Tracking, Document Management Systems, Corporate Records Management, Entity Filings, Regulatory Compliance, Litigation Holds, Discovery Requests, Claims Tracking, Legal Research, Process Improvement, Executive Support, Organizational Skills, Attention To Detail, Written Communication

Industry

Wholesale

Description

Description VETERANS ARE ENCOURAGED TO APPLY Lonestar Electric Supply is seeking an Executive Assistant – Legal & Corporate Operations to support in-house counsel and corporate operations for a multi-state electrical distribution organization. Reporting directly to the Chief Administrative Officer (CAO), this role sits at the center of Legal, HR, and Credit operations—managing contracts, coordinating executive priorities, and ensuring critical details don’t get missed. The ideal candidate is highly organized, detail-oriented, and capable of handling confidential legal matters while partnering closely with internal teams and outside counsel. Responsibilities: Draft, review, organize, and track routine contracts including NDAs, vendor agreements, and service agreements. Monitor contract status, renewals, and key deadlines to ensure timely execution and compliance. Maintain contract management systems and legal document repositories. Manage corporate records, entity filings, licenses, and registrations across multiple states. Support regulatory and compliance activities, including audits, investigations, and document requests. Assist with litigation holds, discovery requests, document production, and claims tracking. • Coordinate with outside counsel, insurance carriers, and internal stakeholders as needed. Serve as a liaison between legal, HR, operations, sales, and finance to gather information and support legal matters. Translate legal requirements into clear, practical next steps for business partners. Manage legal calendars, workflows, deadlines, and case tracking. Prepare correspondence, summaries, and conduct basic legal research as requested. Support continuous improvement of legal processes, templates, and tracking tools. Perform other related duties as assigned. Requirements: Minimum 3 years of experience in one or more of the following: Executive support at senior leadership level, Paralegal or legal assistant in-house legal environment, or Contract administration (real estate or commercial preferred). Strong experience working with contracts, legal documentation, and document management systems. Excellent organizational skills and attention to detail. Ability to manage competing deadlines and follow-through with minimal oversight Strong written communication skills with a professional tone. Ability to handle confidential and sensitive information with discretion and professionalism. Proficiency in Microsoft Office Suite or related software. • Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Physical Requirements: Lifting up to 25 lbs. may be required infrequently. Must be able to remain in a stationary position 50% of the time. Constantly operates a computer and other office productivity machinery such as a calculator, copy machine, and computer printer. Benefits Medical, dental, life and vision insurance 401(k) Retirement Plan and Match Paid Time Off Specified Paid Holidays Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management.

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Responsibilities

This role supports in-house counsel and corporate operations by managing routine contracts, tracking renewals, maintaining legal document repositories, and handling corporate records and filings across multiple states. The assistant will also coordinate with outside counsel and internal teams, translating legal requirements into practical business steps.