Executive Assistant - Legal at Ensign Services, Inc.

San Juan Capistrano, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Jun, 26

Salary

100000.0

Posted On

17 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Legal Support, Calendar Management, Travel Arrangements, File Management, Data Collection, Database Maintenance, Data Analysis, Report Preparation, Docketing, Regulatory Filings, Customer Service, Communication, Organization, MSWord, Excel

Industry

Hospitals and Health Care

Description

Executive Assistant - Legal Location: San Juan Capistrano, CA (Onsite) Compensation: $80,000 – $100,000 (DOE) Status: Full-Time, Exempt About the Company Ensign Services, Inc. (“ESI”) is a subsidiary of The Ensign Group, Inc. whose affiliated entities are considered national leaders in the fast-growing post-acute care industry. ESI provides service and support to over 378 facilities in the long-term care continuum that employ over 55,000 employees. ESI is known as the Service Center and provides the facilities and leaders it serves with back-office support in areas such as accounting, construction, compliance, human resources, information technology, learning and development, legal and risk management and recruiting. This structure allows the onsite leaders and caregivers to focus on day-to-day care and operational issues in their individual operations. What sets ESI apart from other companies is the quality of our most valuable resource - our people. We take seriously our core values of Celebration, Accountability, Passion for Learning, Love One Another, Intelligent Risk Taking, Customer Second, and Ownership (“CAPLICO”) seriously. We want an individual in this role who will demonstrate these values through actions and words. About the Opportunity We are seeking an energetic, highly organized Executive Administrative Assistant to provide high-level support to our Chief Legal Officer and our in-house Legal & Risk Management Team. In this dynamic role, you will serve as a critical force-multiplier, enhancing leadership productivity and ensuring seamless communication across service center staff, external partners, and field personnel. This is a premier opportunity for a proactive professional who thrives in a fast-paced environment and is passionate about helping leaders operate at their highest level. Job Duties and Responsibilities include: * Provide executive level support to the Chief Legal Officer ("CLO"). * Act as first contact and liaison for general legal questions, issues and problems raised by field personnel, Service Center employees, and residents or their family members. * Act as first contact and liaison for outside counsel, and representatives of State and Federal regulatory agencies. * Prepare correspondence, calendaring, travel arrangements, file management and other traditional executive assistant duties. * Responsible for collecting and organizing a high volume of data and information, and maintain relevant databases. * Gather and analyze data and prepare reports as requested by CLO. * Manage docketing, filings of briefs with exhibits, notifications, communications and other such matters related to regulatory affairs. * Support other team members as needed with regulatory and risk management responsibilities. * Participate in communications with federal and state agencies, insurance companies and other such persons and entities. * Manage the calendar of the CLO, with special attention to deadlines * Other tasks and duties as assigned and as related to the operation of the Legal and Risk Services Team. Qualified Candidates must have: * Minimum four years’ Executive Assistant or Legal Assistant experience required. * College Degree (AA or better) from an accredited Institution. * Superior customer service, communication, and organizational skills. * Superior computer skills. Adept at MSWord, Excel & PowerPoint. Proficiency with Adobe Acrobat Pro is a plus. * Prior legal and regulatory experience is preferred. Personal Qualifications: * A positive person who is accustomed to a fast-paced environment. * A highly organized, detail-oriented and reliable professional who can work independently. * A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow. * A multi-tasker, who exhibits a high degree of initiative and the ability to craft creative, pragmatic and effective solutions. * A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness, and a strong sense of pride in accomplishing a wide range of tasks and goals. * A talented and caring colleague who displays good judgment, inspires confidence, and handles. sensitive matters with absolute discretion. * An excellent sense of humor and a strong desire to help others within the organization. Additional Information: * Location: This role is fully onsite at our San Juan Capistrano Service Center. * Pre‑employment criminal background screening required. What We Offer: We are committed to providing a competitive benefits and compensation package which includes medical/dental/vision coverage, company-provided life insurance, 401(k) with company match, and sick/vacation plans. Additionally, enjoy access to our fully equipped onsite gym (San Juan Capistrano office location). We also believe in supporting our employee’s professional growth and development through our Learning Management System as well as training sessions and seminars. Take a look at these benefits (and more!) at www.ensignbenefits.com [http://www.ensignbenefits.com/] Ensign Services, Inc. is an Equal Opportunity Employer. Job ID 1388

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Responsibilities

This role involves providing executive-level support to the Chief Legal Officer and acting as the primary liaison for legal questions from field personnel, employees, and external parties like outside counsel and regulatory agencies. Key duties include preparing correspondence, managing calendars, handling travel, organizing data, preparing reports, and managing regulatory docketing and filings.