Executive Assistant, Legal - Raffles and Fairmont Hotels and Resorts, Accor at Fairmont St Andrews Scotland

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Sep, 26

Salary

94000.0

Posted On

12 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Calendar Management, Travel Coordination, Document Management, Legal Billing, SharePoint, Proofreading, Stakeholder Communication, Confidentiality, Microsoft Outlook, Microsoft Word, Microsoft PowerPoint, Microsoft Excel, Legal Tracker, Administrative Operations

Industry

Hospitality

Description

Company Description Reporting to the Senior Vice President, General Counsel, this New York–based role provides executive, administrative, and project coordination support to the North American Legal team. This position is ideal for a high-potential Executive Assistant (3–7 years’ experience)—particularly from a corporate environment—with some exposure to legal, governance, or compliance work, and a strong desire to grow within a global luxury organization. The role offers the opportunity to take ownership of workflows, build structure, and gain exposure to senior legal leadership, while contributing to a high-performing, fast-paced team that operates to premium standards. Why This Role This is a unique opportunity for an high-potential Executive Assistant to step into a globally recognized luxury brand and gain exposure to a sophisticated Legal function. You will have the chance to deepen project coordination skills, build executive-level experience, and grow your career within Accor. Job Description Executive & Project Coordination Coordinate and track multiple priorities, ensuring deadlines, deliverables, and follow-ups are executed across the Legal team Support department initiatives by organizing workflows, aligning stakeholders, and maintaining visibility on progress Proactively anticipate needs, identify inefficiencies, and help implement improved processes Scheduling and Logistics Manage complex calendars, ensuring priorities are aligned and optimized Coordinate meetings, materials, and follow-ups across internal and external stakeholders Organize detailed domestic and international travel with a high-touch, service-oriented approach Administrative and Office Operations Maintain organized, professional systems for document management (electronic and physical) Support and enhance internal tools (e.g., SharePoint) to improve access and usability Track key dates, deadlines, and action items with strong attention to detail Contribute to a polished, well-run office environment aligned with luxury standards Financial and Billing Management Support legal billing processes, including invoice tracking, submissions, and issue resolution Assist with e-billing systems (e.g., Legal Tracker), matter setup, and accrual tracking Contribute to budgeting, forecasting, and audit coordination processes Document Preparation and Quality Prepare, format, and proofread documents, presentations, and correspondence with exceptional accuracy and attention to detail. Ensure all deliverables reflect a high level of polish and professionalism consistent with a luxury brand Communication and Confidentiality Act as a trusted point of contact for internal and external stakeholders Handle sensitive information with discretion and sound judgment Communicate with clarity, professionalism, and confidence Other Responsibilities Perform additional duties as assigned to support various Legal Department lawyers and team members with administrative work streams and support. Qualifications Experience 3–7 years of experience as an Executive Assistant (corporate environment preferred) Exposure to legal, compliance, governance, or regulated environments is an asset Experience supporting senior leaders or executives is strongly preferred Core Competencies High Ownership Mindset: Takes initiative, follows through, and seeks opportunities to add value Strong Organization & Coordination Skills: Able to manage multiple priorities in a fast-paced setting Detail Orientation: Produces accurate, high-quality work consistently Professional Presence: Communicates effectively with senior stakeholders Adaptability & Drive: Thrives in dynamic environments and is eager to learn Discretion & Judgment: Handles confidential information with integrity Collaborative Approach: Positive, team-oriented, and solutions-focused Technical Skills: Proficiency in Outlook, Word, PowerPoint; working knowledge of Excel Preferred Attributes Growth-Oriented: Motivated to build skills and expand responsibilities over time Interest in Legal or Corporate Functions: Curiosity about legal operations, contracts, or governance Luxury Mindset: Attention to detail and commitment to high standards of execution Interest in Hospitality/Travel: Alignment with a global luxury lifestyle brand Assets Familiarity with e-billing tools (e.g., Legal Tracker) Legal administrative training or coursework Experience in a corporate HQ or fast-paced professional services environment Additional Information Location: Office based in New York Salary: $74,000 - $94,000 USD Job-Category: Administration & Support Job Type: Permanent

Responsibilities

Provide executive and administrative support to the North American Legal team, including complex calendar and travel management. Coordinate legal workflows, manage e-billing processes, and ensure high-quality document preparation for senior leadership.