Executive Assistant, Legal at STERIS SOLUTIONS PTE LIMITED

Mentor, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Sep, 26

Salary

80000.0

Posted On

06 Jun, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Reporting, Legal Billing, Board Administration, Document Drafting, Meeting Coordination, Confidentiality Management, Microsoft Office, Oracle, Diligent, Legal Tracker, Professional Communication, Time Management, Problem Solving, Administrative Support

Industry

Medical Equipment Manufacturing

Description

Position Summary The Executive Assistant provides high-level administrative support to business and functional leadership, ensuring efficient coordination of business activities and seamless operation of office procedures and resources. You will play a key part in enhancing organizational effectiveness and supporting leadership priorities. This role reports directly to the General Counsel and serves as a trusted partner to leaders within the Legal organization, as well as non-executive Directors of the Company’s Board. What You'll Do as an Executive Assistant, Legal Provide administrative support/ paralegal support, including organizing/following up on administrative project activities for the legal and executive teams. Manage quarterly board administration, including oversight and maintenance of the board portal (Diligent). Serve as the primary liaison with the company’s directors & the legal team, including coordinating travel arrangements, processing reimbursements, and supporting planning for board-related activities. Support leadership with calendar management, meeting coordination, and departmental administrative needs. Processing outside counsel billing matters utilizing Legal Tracker for electronic billing, matter creation, and payment inquiries, as well as processing Legal Department expenses and other accounts payable through Oracle. Assist in the drafting, reviewing, and management of agreements and general correspondence. Utilize Microsoft Office applications and Oracle systems for expense reporting and budget tracking. Oversee general office activities, ensuring administrative needs are met. Maintain multiple executives’ calendars, including scheduling and shifting schedules as priorities change; coordinate logistics and prepare meeting materials for leadership meetings as requested. Interact professionally with visitors, phone calls, internal and external Customers. Triage to determines nature and urgency of business; answers inquiries using own judgment and knowledge of business operations; refers to appropriate person if necessary Make travel / meeting arrangements for individuals or groups, including airline travel, lodging, transportation, conference or meeting rooms, catering, audio-visual equipment, and communicates updates to those involved. Draft and edit correspondence, communications, presentations, and other documents on behalf of senior leaders. Maintain email distribution lists. Complete monthly expense reports and reconciliation for leaders (as requested). Support other leadership staff on administration of projects, as needed. Set up purchase requisitions and processes invoices for various aspects of the business Assist leadership with follow up projects and processes, e.g. coordination of the obtaining office equipment for new hires and the return of company equipment for separated employees, collecting information on the status of initiatives, coordination of office and equipment moves, etc. Maintain and replenish office supply inventory within established budget, process special requests for office supplies. Initiate and maintain necessary filing systems, develops efficient and effective method for organizing and retrieving documents, data and information. Coordinate activities such as staff and group meetings, social engagements, legal summits and department celebrations. Perform all duties in a manner that protects the confidentiality of the subject matter and does not solicit or disclose any confidential information unless it is necessary in the performance of assigned job duties. Perform other duties that may be assigned. The Experience, Skills, and Abilities Needed Required: High School Diploma/GED: 10 years related, progressive, administrative assistant experience and 5+ yrs Microsoft Office experience. OR Associates/2-years college: 6 years related, progressive, administrative assistant experience and 5+ yrs Microsoft Office experience. OR Bachelor’s Degree: 3 years related administrative assistant experience and 3+ years Microsoft Office experience. Preferred: Paralegal certification strongly preferred Experience in a legal department or law firm environment preferred Familiarity with Diligent board management software preferred. Familiarity with Legal Tracker electronic billing software preferred. Experience with financial systems (e.g., Oracle) preferred Other: Strong written and verbal communication skills with demonstrated high level of professionalism and ability to interact with people at various levels within the organization. Ability to work effectively in a fast-paced and rapidly changing environment. Ability to take the initiative and produce results. Ability to effectively solve problems and make appropriate decisions. Demonstrated strong attention to detail and resourcefulness. Proven track record of managing multiple tasks simultaneously with little direction, effectively adapt quickly to changing needs and priorities, and strong time management skills. Ability to strictly maintain confidentiality. What STERIS Offers We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being and financial future. Here is a brief overview of what we offer: Market Competitive Pay Extensive Paid Time Off and (9) added Holidays Excellent Healthcare, Dental and Vision Benefits Long/Short Term Disability Coverage 401(k) with a company match Maternity and Paternity Leave Additional add-on benefits/discounts for programs such as Pet Insurance Tuition Reimbursement and continued education programs Excellent opportunities for advancement in a stable long-term career #LI-KK1 Pay range for this opportunity is $70,000 - $80,000. This position is eligible for bonus participation. Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc. STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits: STERIS Benefits Open until position is filled. STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention. WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare and life sciences products and services around the globe. For more information, visit www.steris.com. If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status. STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity. The full affirmative action program, absent the data metrics required by § 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location’s HR Office during normal business hours.

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Responsibilities

Provides high-level administrative and paralegal support to the General Counsel and the company's Board of Directors. Key duties include managing board portals, handling outside counsel billing, and coordinating complex travel and scheduling for leadership.