Executive Assistant at Little Land Pediatric Therapy & Play Gym

Austin, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Sep, 26

Salary

0.0

Posted On

14 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Project Coordination, Travel Logistics, Executive Support, Meeting Preparation, Deliverable Tracking, Correspondence Management, Stakeholder Coordination, Expense Reporting, Administrative Support, Digital File Organization, Confidentiality

Industry

Medical Practices

Description

We are an Austin, TX based company operating across multiple ventures including pediatric therapy, franchise operations, B2B SaaS and healthcare technology, and B2B/B2C product and brand development. Our portfolio companies are in active growth mode, and our leadership team moves fast across all of them. This is not a single-industry company. On any given day the work touches healthcare operations, franchise development, software product decisions, and sales strategy. The person in this role will see all of it. The Role We are hiring an Executive Assistant to support our CEO across the full enterprise. This is a high-trust, high-visibility role that sits at the center of how our leadership team operates. You will own the organizational infrastructure that keeps our executives sharp and moving - calendars, meeting preparation, notes, deliverable tracking, project coordination, and travel logistics across multiple business lines. You will be trusted with confidential information, included in important conversations, and expected to bring judgment and discretion to everything you touch. Experience level is open. What we are looking for is someone meticulous, hungry to learn, and genuinely energized by making leaders more effective across a complex, fast-moving operation. What You'll Own Executive Coordination Manage calendars for the CEO and Chief of Staff across multiple business lines — scheduling, prioritizing, and protecting their time Prepare agendas before every meeting and distribute clear, actionable notes after Draft and manage correspondence on behalf of the executive team as needed Serve as the primary point of contact for external partners, vendors, and stakeholders coordinating with leadership Project & Deliverable Tracking Own the tracking system for all open leadership deliverables across the enterprise — nothing falls through the cracks on your watch Monitor open projects across multiple business lines and flag anything at risk of slipping before it becomes a problem Help the CEO and CoS stay ahead of deadlines across concurrent initiatives in different industries Support coordination for strategic projects, cross-company initiatives, and leadership planning cycles Travel & Logistics Coordinate all travel for the CEO and CoS — flights, hotels, ground transport, and itineraries Travel with the leadership team to key events including leadership offsites, industry conferences, meetings, and strategic engagements Events span multiple industries and include national healthcare, technology, franchise, and business leadership conferences Manage logistics end-to-end so leadership arrives prepared and focused, not scrambling Administrative Handle expense reports, vendor coordination, and general administrative needs for the executive team Maintain organized digital files, records, and reference documents across multiple business lines Support onboarding of new leadership team members and vendor relationships as the portfolio grows Who You Are Meticulous about organization — you have a system for everything and nothing gets lost A natural tracker — you follow up without being asked and close loops before they open problems Intellectually curious — you want to understand the businesses you support, not just the calendar Hungry to grow — this role is a front-row seat to multi-industry enterprise operations and you want to use it Discreet and trustworthy — you handle sensitive information across multiple business lines with professionalism and care Calm under pressure — when priorities shift fast, you get sharper, not scattered A clear, direct communicator — your notes, messages, and emails are easy to read and easy to act on Willing and able to travel What You'll Get This role puts you inside the decision-making of a multi-venture enterprise spanning healthcare, technology, franchising, and product management with direct access to the CEO. If you grow into this role and want to go further, we develop from within. Past EAs have moved into operations, business development, and project leadership. We invest in people who invest in the work. Compensation & Benefits Base salary based on experience Full-time, salaried exempt, on-site in Cedar Park TX PTO and paid holidays Health benefits (details during offer process) Salary: Based on experience

Responsibilities

Provide comprehensive administrative and organizational support to the CEO and Chief of Staff across multiple business ventures. Manage calendars, track leadership deliverables, and coordinate complex travel and logistics for various industry events.