Executive Assistant - M&A /Capital Markets at MinterEllison

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Diary Management, Travel Management, Event Planning, Client Liaison, File Management, Billing And Invoicing, MS Office, Stakeholder Management, Prioritisation, Communication Skills, Attention To Detail, Administrative Support

Industry

Law Practice

Description

Location: Sydney Contract Type: Permanent MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering. We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways. At MinterEllison, we're leading the way with AI and other emerging technologies, powering innovation right across our firm. You will have the opportunity to engage with AI tools we've built, and other external AI tools, to enhance efficiencies and excellence internally and with our clients. We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see https://www.minterellison.com/-/media/Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-Dec_2025.pdf) About the Role We have an exciting opportunity for an experienced Legal Executive Assistant to join our high‑performing Sydney M&A team. In this role, you will work closely with the Practice Group Leader of M&A/Capital Markets (Sydney), as well as a broader group of fee earners, where your strong organisational skills and proactive approach will be highly valued and make a meaningful impact. You’ll be the go-to person for coordination and support, ensuring seamless operations and exceptional client service. This role calls for a confident professional with strong judgment, discretion, and a collaborative mindset. Key Responsibilities Comprehensive diary and travel management Coordinating confidential communications Event planning and logistics Client liaison and relationship support File management, including opening/closing matters and electronic filing Monthly billing, client reporting, and invoicing AMEX reconciliation Printing, filing, and general administrative support Additional tasks as required About You To succeed in this role, you will bring: Strong understanding of MS Office applications Exceptional organisational and prioritisation skills Strong interpersonal and communication abilities, with confidence engaging at all levels Experience supporting multiple senior stakeholders Ability to thrive under pressure and manage competing priorities High attention to detail and accuracy A flexible, adaptable, and proactive approach How to apply We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply. We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison. If you are currently a MinterEllison employee, please apply through the internal careers page. If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.

Responsibilities

Provide comprehensive administrative and coordination support to the Practice Group Leader of M&A/Capital Markets and other fee earners. Key tasks include diary and travel management, client liaison, billing, and general office administration.