Executive Assistant (m/f/d) at NVision Quantum Technologies GmbH

Ulm, Baden-Württemberg, Germany -

Full Time

Start Date

Immediate

Expiry Date

13 Oct, 26

Salary

0.0

Posted On

15 Jul, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Administrative Support, Project Coordination, MS Office, Google Workspace, German Language, English Language, Time Management, Problem Solving, Organization

Industry

Biotechnology Research

Description

Your mission As an Executive Assistant (m/f/d) at NVision, you will be an integral part of our Business Services Team, contributing to the overall success of our organization by ensuring efficient operations and seamless support for our senior leadership and, on occasion, the Business Services team. Your tasks: Calendar management: own and manage complex executive calendars, including scheduling internal and external meetings across multiple time zones. Proactively prioritize meetings and resolve scheduling conflicts. Coordinate travel arrangements including flights, accommodation, transportation, and itineraries. Ensure travel plans are efficient, cost-conscious, and aligned with business priorities, while handling last-minute changes. Handle expenses and reimbursements, ensuring accurate and timely submission. Provide administrative and executive support to senior leadership. Organize and coordinate team meetings, external visits, and workshops. Assist in the coordination and execution of special projects and initiatives. Provide administrative support to the Business Services team as needed. Your profile Education in a relevant field. Bachelor's degree in business administration, communications, or a related field preferred. Minimum 5 years of experience as an Executive or Personal Assistant. Proficiency in using MS Office, or Google Workspace. Excellent written and verbal communication abilities in both German and English languages. Great attention to detail and accuracy, as well as special attention to meeting deadlines. Strong organizational and time-management skills with the ability to prioritize effectively. Proactive mindset to work independently, anticipate needs, and solve problems. Ability to adapt to changing priorities and manage multiple tasks efficiently. Why us? Attractive compensation package, including a competitive base salary and stock options Role in a highly advanced and fast-growing startup company Impactful product promoting better understanding and treatment of cancer International team, from over 30 different nationalities Positive work environment with open communication and a collaborative mindset Onsite work at state-of-the-art facilities with home-office opportunities Indefinite employment contract 30 vacation days Flexible working hours Annual health budget (Allianz bKV) EGYM Wellpass Relocation support Contact information Join us in making a difference! Submit your application to be considered for this exciting opportunity. Jessica Addo Talent Acquisition Manager Email: careers@nvision-quantum.com Web: www.nvision-quantum.com About us NVision is innovating quantum technology with a unique approach - leveraging organic molecules to change lives for the better. Our platform spans from quantum signal enhancement that enables metabolic imaging today to quantum computing that could transform drug discovery tomorrow. Headquartered in Ulm, Germany, and backed by leading investors from the United States and Europe, we are now entering a phase of global commercialization and expansion. With our POLARIS product line, we are extending the capabilities of standard MRIs to enable real-time metabolic imaging, transforming how diseases are detected, understood, and treated. Our work sits at the intersection of physics, engineering, chemistry, and medicine - translating cutting-edge science into clinical reality. We collaborate with leading academic and clinical partners worldwide, including Memorial Sloan Kettering Cancer Center, MD Anderson Cancer Center, Technical University of Munich, and the University of Cambridge. At NVision, we believe transformative innovation happens when talented people from different disciplines work together toward a shared, meaningful goal. We are a global, multidisciplinary team of nearly 150 employees from more than 30 nationalities, driven by curiosity, rigor, and a commitment to solving complex challenges. Here, ideas are valued, ownership is real, and collaboration spans functions, disciplines, and borders. If you are motivated by impact, thrive in dynamic environments, and want to contribute to something fundamentally new, NVision offers the opportunity to grow while building technology that changes lives. _____ Please note that, for data privacy reasons, we'll not review applications or CVs sent via email. Unsolicited applications can be submitted here.

Responsibilities

Provide high-level administrative support to senior leadership, including complex calendar and travel management across multiple time zones. Coordinate team meetings, workshops, and special projects to ensure efficient organizational operations.