Executive Assistant at M&R Enterprises of Brevard Inc

Cocoa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

0.0

Posted On

20 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organization, Detail Orientation, Document Creation, Contract Management, Microsoft Office Suite, Calendar Management, Travel Arrangements, Communication, Process Improvement, Time Management, Attention To Detail, Discretion, CRM, Database Experience, Interpersonal Skills

Industry

Oil and Gas

Description

Description Are you a highly organized and detail-oriented individual who thrives in a fast-paced environment? We are seeking a qualified Executive Assistant to join our team and provide exceptional support to our Wholesale Operations Department. In this role, you will be the backbone of our team, ensuring smooth day-to-day operations through a variety of administrative, communication, and scheduling tasks. Requirements Document Creation and Contract Management: Create professional documents (letters, reports, presentations) using Microsoft Office Suite products and presentation software. Maintain and update contract records and databases (both physical and digital) to ensure accurate and efficient document management through contract life cycle management. Proofread and edit documents for accuracy and clarity. Calendar and Travel Management: Schedule appointments and meetings for assigned staff, ensuring efficient use of time and avoiding conflicts. Manage staff calendars and proactively identify scheduling needs. Assist with travel arrangements, including booking flights, hotels, and ground transportation. General Office Support: Collaborate and maintain follow-up communication with other departments to ensure end-to-end product completion. Maintain process and procedures checklist and ability to identify process improvement opportunities. Communicate via phone and email in a professional and courteous manner, directing inquiries to the appropriate staff member. Assist with other administrative tasks as needed. Qualifications: Minimum 3-5 years of experience as an Executive Assistant or similar role. Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously. Excellent communication and interpersonal skills, both written and verbal. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to learn new software and adapt to changing priorities. Discretion and professionalism in handling confidential information. Time management skills and the ability to meet deadlines. Attention to detail with emphasis on accuracy and timely work product. Initiative-taking individual who is comfortable working independently or in a team environment. CRM or database experience preferred Benefits: Competitive salary and benefits package (health insurance, paid time off, 401k with match) Opportunity to work in a fast-paced and dynamic environment. Be part of a supportive and collaborative team. Position Type/Expected Hours of Work Full Time Monday through Friday 8:00am to 5:00pm.

Responsibilities

The Executive Assistant will provide exceptional support to the Wholesale Operations Department by managing administrative, communication, and scheduling tasks to ensure smooth day-to-day operations. Key duties include document creation, contract management, and comprehensive calendar and travel coordination for assigned staff.