Executive Assistant at Maisa AI

Manises, Valencian Community, Spain -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Executive Support, Stakeholder Management, Project Management, Employer Branding, Event Planning, English Fluency, Spanish Fluency, Prioritization, Written Communication, Verbal Communication

Industry

Software Development

Description

Maisa is a fast-growing AI company building the future of agentic process automation — trusted by regulated industry leaders like Santander and backed by Creandum & NFX. We are investing heavily in our Valencia hub and looking for an exceptional Executive Assistant to work at the heart of our leadership team. This is a unique opportunity to support one of Europe’s most exciting AI companies during a pivotal stage of growth. THE ROLE ▸ Act as right-hand support to the CEO, with additional coordination across the executive leadership team ▸ Protect leadership time by managing complex, multi-time-zone calendars, priorities, and high-volume inboxes with autonomy ▸ Coordinate domestic and international travel, including flights, hotels, ground transport, and visa logistics ▸ Prepare briefing notes, board materials, presentations, agendas, and meeting follow-ups ▸ Serve as a trusted point of contact for internal and external stakeholders ▸ Lead high-impact operational and strategic projects on behalf of the executive team ▸ Support employer branding and culture by co-leading engagement events, offsites, and milestone celebrations ▸ Be a key presence in our Valencia office, working on-site several days per week WHAT SUCCESS LOOKS LIKE ▸ The CEO’s time is protected and focused on the highest-value priorities ▸ Leadership meetings are exceptionally well-prepared and followed through ▸ Internal and external stakeholders receive world-class communication and coordination ▸ Strategic initiatives move forward faster because of your involvement ▸ The Valencia office continues to grow as a vibrant hub for collaboration, culture, and execution IDEAL PROFILE ▸ 3–5+ years supporting founders, CEOs, or C-level executives in a high-growth startup, scale-up, technology company, consulting environment, or fast-paced corporate setting ▸ Comfortable operating in dynamic, constantly-changing environments with ambiguity and urgency ▸ Highly organised, proactive, and able to anticipate needs before they arise ▸ Strong prioritisation instincts — you know what matters, what can wait, and what needs action now ▸ Outstanding written and verbal communication in both English and Spanish ▸ Discreet, trustworthy, and professional when handling sensitive information ▸ Solutions-oriented: you flag problems with recommendations, not just issues ▸ Passionate about people, culture, and building something meaningful ▸ Valencia-based preferred. Exceptional candidates based in Madrid or Barcelona will also be considered WHAT WE OFFER ▸ Competitive compensation package ▸ Opportunity to work directly with founders and senior leadership ▸ High ownership, visibility, and impact across the business ▸ International team working at the frontier of AI ▸ A key role in shaping our Valencia hub and company culture ▸ The chance to help build the future of agentic process automation

Responsibilities

Provide high-level administrative support to the CEO and executive team, managing complex calendars, travel, and communications. Lead strategic operational projects and support company culture and employer branding within the Valencia hub.