Executive Assistant

at  Manulife

We are a leading financial services provider committed to making decisions easier and lives better for our customers and colleagues around the world. From our environmental initiatives to our community investments, we lead with values throughout our business. To help us stand out, we help you step up, because when colleagues are healthy, respected and meaningfully challenged, we all thrive. Discover how you can grow your career, make impact and drive real change with our Winning Team today.

• Manage the Chief Experience Officer “CXO”s and coordinate all internal and external scheduling requests.
• Organize various internal and external meetings including departmental, regional, and global meetings in an efficient, professional manner within tight timeframes and minimum guidelines given.
• Act as a liaison for the Global and Regional Marketing meetings and other key internal stakeholders.
• Manage all travel related administration for CXO and Team Leads, including, but not limited to all travel related requests, prepare travel itineraries; reconcile travel expense reports and submit in a timely fashion.
• Provide support to the team e.g. staff on-boarding/off-boarding arrangements and other I.T. / O.S related tasks.
• Partner with other administrative staff to coordinate and prepare for meetings.
• Partner with other SG-based administrative staff for country based events and/or enterprise event.
• Handle confidential information and interacts with all levels of management, other departments, internal and external customers using tact and diplomacy in all dealings.
• Perform miscellaneous and ad-hoc tasks tangentially connected to work (e.g. visa administration) with strong sense of responsibility and ownership.
• Facilitate interdepartmental communication and manage special projects, as necessary.
• Support team activities and events as necessary