Executive Assistant

at  Manulife

JOB SUMMARY

The role reports into the Executive Assistance and Travel Management Lead for Manulife Business Processing Services (“MBPS”). The Executive Assistant is responsible for providing support to Vice President/s (VPs). He/she will be responsible for the effective management of priorities through high quality administration, manages their diary, arrange travel requirements, crafts and organizes visitor itineraries, coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions, and handles the executive’s expense reimbursements.

MINIMUM REQUIREMENTS TO HIRE:

EDUCATION : College degree of any courses
EXPERIENCE: At least 6 years of relevant experience
SCHEDULE : Amenability to work on night shift schedules, weekends, and Philippine holidays (when needed)
LOCATION: Amenability to work in U.P. Ayala Land Technohub, Quezon City
HYBRID WORK ARRANGEMENT: Amenability and readiness to work onsite and from home anytime (dependent on business need AND/OR current external environment/situation)

MINIMUM SKILLS TO HIRE:

• College degree of any courses
• 6+ years of relevant experience in an Executive Assistant role
• Strong oral/written communication skills required to interact with senior officers and representatives
• Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through)
• Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
• Highly collaborative and results-oriented
• Proficient in making reports and deck/presentations
• Advanced Proficiency in MS Outlook
• Proficient in MS Office Suite includes Power Point, Excel, Word, One Note
• Strong interpersonal skills and ability to work effectively across cultures. Excellent English written and verbal communication skills.
• Flexible on shift and overtime may be required when business visitors are on site.

OUR COMMITMENT TO YOU:

• Our mission; to be a part of making Decisions Easier and Lives Better
• A leadership team dedicated to your growth and success
• A bold ambition and set of goals to be a leader in driving transformation in our industry
• Our best. Every day.
  This job description does not represent a comprehensive listing of job duties that are required of the employee performing this role. We reserve the right to change duties or assign additional duties at any time with or without notice.

• Manages the diary of a VP and arrange travel requirements
• Facilitates departmental travel requirements
• Crafts and organizes visitor itineraries, conduct research to prepare background information and briefing documents on business visitors
• Coordinates and attends meetings, assists in agenda preparation, takes minutes and follows through on meeting actions
• Handles the expense reimbursements
• Arrange technology desk side support for the executives and their business visitors when required
• Assist with the planning and implementation of departmental events and activities
• Help draft and send announcements on behalf of the executive
• Assist in creating draft presentations if needed
• Minor admin assistance to the team
• Acts as back-up to other Executive Assistant