Executive Assistant at MARA

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Apr, 26

Salary

0.0

Posted On

22 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Microsoft Office, Calendar Management, Meeting Coordination, Communication Skills, Discretion, Travel Arrangements, Presentation Preparation, Expense Reporting, Cross-Functional Collaboration, Confidentiality, Flexibility, Legal Support, Executive Support, Reporting

Industry

Food and Beverage Manufacturing

Description

SUMMARY We are seeking a highly organized and detail-oriented Remote Executive Assistant that sits in CST/EST to support the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, in close partnership with the Director, Office of the CFO. This role is ideal for a motivated professional looking to grow in executive-level administrative support within a fast-paced, cross-functional finance organization. ESSENTIAL DUTIES AND RESPONSIBILITIES Administrative and Executive Support Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling. Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed. Prepare and coordinate presentations, reports, and meeting materials across department leadership. Organize leadership meetings, including agendas, logistics, and action item tracking. Manage travel arrangements, itineraries, and expense reports as needed. Handle sensitive and confidential information with discretion and professionalism. Departmental Support Provide targeted administrative support to department leadership, with flexibility as priorities evolve. Coordinate cross-functional communications and follow-ups. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment. General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred. Experience supporting legal leadership or working with legal teams is a plus. Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials. Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders. Strong written and verbal communication skills, paired with sound judgment and discretion. Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.

Responsibilities

The Executive Assistant will provide administrative support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management and meeting coordination. Additionally, they will prepare presentations and reports, manage travel arrangements, and handle confidential information.