Executive Assistant, Marketing and Sales at Instant Teams

Southern Pines, North Carolina, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Apr, 26

Salary

0.0

Posted On

06 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Revenue Operations, Sales Enablement, Content Coordination, Community Engagement, Event Execution, Communication Skills, Attention to Detail, Problem Solving, Initiative, Relationship Management, Tech-Savvy, Organizational Skills, Adaptability, Curiosity, Time Management

Industry

Staffing and Recruiting

Description

The Executive Assistant position is a high-ownership, high-visibility, fully in-person role on the Instant Teams corporate team based in Southern Pines, NC, designed for a self-starter who sees what needs to be done and makes it happen. This role blends executive support, revenue operations, sales enablement, content coordination, community engagement, and event execution. You will support department leadership to manage workflows, coordinate execution, maintain relationships, track follow-through, and help ideas move from concept to completion across the organization. Whether you’re building on existing professional experience or venturing into a new career chapter, this role offers a strong opportunity for growth within Instant Teams. We welcome candidates who may not have direct experience in every listed area but bring strong transferable skills, curiosity, and a quick learning drive. If you’re in a transition period, exploring a career change, or seeking meaningful, in-person work where your adaptability, people skills, and problem-solving abilities can shine, you’ll find plenty of room to grow here. What matters most is your initiative, follow-through, and willingness to take ownership—we can teach the rest. A Typical "Day in the Life" Strategic Support: Participate in leadership meetings and translate discussions into clear action items, deadlines, and follow-ups. Revenue Ops: Manage leads in HubSpot, support funnel optimization, and explore new sales tools to maintain data accuracy. Brand & Content: Curate LinkedIn content for executives and collaborate on planning community events or activations. Innovation: Identify workflow inefficiencies and leverage AI tools or process improvements to accelerate team performance. Essential functions: Executive & Operational Support Act as a trusted extension of the Sales and Marketing department leadership Manage priorities, timelines, and execution across initiatives Track tasks, deadlines, and deliverables through completion Ensure follow-through, accountability, and clarity Attend meetings and convert notes into actionable next steps Serve as a strategic liaison between department leadership and key customer or community stakeholders, proactively managing relationships and ensuring a high-quality, consistent customer experience across all touchpoints. Revenue, Marketing & Growth Operations Support lead generation and follow-up across marketing and growth initiatives Organize inbound and outbound leads and assist with funnel management Help manage executive LinkedIn presence to support visibility and lead generation of multiple accounts Coordinate content creation, scheduling, and engagement Assist with CRM hygiene, reporting, and pipeline visibility Content, Events & Brand Execution Support planning and execution of events, activations, and community gatherings Participate in LIVE social events as a host, moderator, or on-screen support partner Assist with content coordination, including social posts, web copy, and email communications Support ambassador, creator, and community content workflows May require early mornings, evenings, or weekends based on event schedules Community & Ecosystem Engagement Be actively connected to, or eager to build relationships within, the military spouse community Engage confidently within the customer experience ecosystem Represent Instant Teams professionally in person and online Build trust-based relationships with partners, leaders, and community members Systems, Innovation & Optimization Maintain organized workflows, documentation, and reporting Identify gaps, inefficiencies, and opportunities for improvement Proactively recommend and implement better systems and processes Leverage technology, automation, and AI tools to improve efficiency Bring a builder mindset focused on making things better Competencies Strong written and verbal communication skills High attention to detail without losing sight of the big picture Ability to manage multiple priorities in a fast-moving environment Curiosity and willingness to learn new tools and systems Integrity, discretion, and strong judgment A self-starter who takes initiative and ownership Highly motivated to see ideas through to completion Personable, confident, and professional in high-visibility settings Tech-savvy with a desire to innovate and improve workflows Organized, dependable, and execution-driven Required Education and Experience 1-2 years Sales experience, or translatable skills 1-2 years Marketing experience, or translatable skills Proven experience leveraging LinkedIn and other social media platforms in a professional setting to support networking, brand visibility, and engagement. Preferred Education and Experience Bachelor’s Degree Military-connected or eager to engage with the military community Experience within the Customer Experience industry CRM knowledge preferred Schedule and Travel: 9:00AM-5:00PM EST Monday-Friday This is an IN-PERSON position in Southern Pines, NC (potential to transition to hybrid schedule in the future) Some evenings and weekends needed for occasional events 10% travel required This position is BYOD - Bring Your Own Device! Supervisory Responsibilities None Physical Demands This job requires computer use Ability to lift, carry, and move materials and equipment weighing up to 25 pounds with or without reasonable accommodation Ability to stand and walk for extended periods during event setup, execution, and breakdown Ability to bend, stoop, kneel, crouch, and reach as required for event preparation and teardown Ability to push or pull carts, tables, or equipment Ability to use hands and arms for handling, assembling, and positioning materials Ability to work in indoor and outdoor event environments, including variable temperatures and uneven surfaces Ability to maintain physical stamina to complete event-related tasks within required timeframes EEO and Harassment Statement Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge. Other duties This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. ________________________________________________________________________________ Notes Other Duties This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reflection of the current job, the Company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.) EEO and Harassment Statement Instant Teams provides equal employment opportunities (EEO) to all applicants, contractors, and employees without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. This policy applies to all terms and conditions of work, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Instant Teams expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Instant Teams’ contractors and employees to perform their job duties may result in discipline up to and including discharge. About Us As a customer experience (CX) marketplace, Instant Teams partners with nation's top brands and companies through a suite of talent solutions that range from building out remote support teams to identifying a direct hire - all by sourcing from their remarkable and diverse talent community. As a mission-centric company, they have a proven track record of generating thousands of remote job opportunities and have significantly improved the financial well-being of military families, generating over $40 million in economic impact.

Responsibilities

The Executive Assistant will support department leadership by managing workflows, coordinating execution, and maintaining relationships. This role involves tracking tasks and deadlines, ensuring follow-through, and participating in leadership meetings.