ROLE SUMMARY

As the Executive Assistant to support multiple Marketing executives, you are accountable for coordinating the activities of several leaders within the department. The Executive Assistant performs a wide variety of administrative support services, ranging from complex to routine, all of which contribute to the efficient and professional operation of the office team and leaders. This is an exciting opportunity for someone who is eager to learn and develop their career in the luxury retail space! You will be provided mentorship, training, and development opportunities as well as exposure to other areas within the Marketing space.

ROLE DESCRIPTION

• Full calendar management for the leaders, which may involve frequent adjustments and updates throughout the day, scheduling and confirming internal and external meetings, resolving scheduling conflicts that may arise.
• Prepare a daily folder that contains relevant and pertinent meeting materials as identified.
• Schedule and organize all aspects of meetings (booking conference room space, ordering and setting up catering as needed). Follow up on action items from internal and external meetings.
• Compose written materials as requested: memos, meeting agendas, minutes, PowerPoints, etc.
• Timely submission and tracking of expense reports.
• Maintain comprehensive records on budget expenditures for the cost center.

ROLE REQUIREMENTS

• Bachelor’s degree or equivalent combination of education and experience.
• 1-2 years relevant experience in a related fashion or administrative position.
• Intermediate to expert level competence with MS Office, Google Suite, and database applications.
• Strong attention to detail.
• Excellent problem solving ability.
• You are organized and able to handle multiple tasks with a sense of urgency.
• You are a natural problem-solver, who is also intuitively analytical and creative.
• Ability to work in a fast-paced work environment.
• Ensures confidentiality, diplomacy, and tact at all times.
• Strong verbal and written communication skills.