Executive Assistant

at  MasterCard

Our Purpose
We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company. We cultivate a
culture of inclusion
for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.
Title and Summary
Executive Assistant
The role will be directly supporting an EVP and an SVP in Real-Time Payments at Mastercard, working closely with a team of Executive Assistants supporting this function. We are seeking a detail orientated, proactive individual who can work at pace in an evolving environment.

The role will involve, but not limited to, the following day-to-day activities:

• Screening executives’ mailbox, scheduling meetings and multi-time zone calendar management.
• Completing international travel arrangements including visas.
• Expense reporting ensuring compliance with company policies and procedures. Assist with purchase orders/requisitions/invoicing.
• Attending team meetings and tracking actions; maintaining department records (e.g. org charts, survey results, whereabouts trackers).
• Prepare correspondence, reports, presentations, or other assigned documentation. Working with the team on communication planning and strategy.
• May research special topics as assigned.
• Serve as administrative liaison within Mastercard as well as and outside the company.
• Co-ordinate and plan internal events such as All Hands, team off-sites and volunteering activities.

Knowledge / Experience:

• Administrative experience in a corporate environment interfacing with senior and executive level management and senior customers.

Skills/ Abilities:

• Strong knowledge of Microsoft Office suite including Outlook, Word, Excel and PowerPoint.
• Familiarity with tools such as Oracle, SAP Concur/CWT and Workday is beneficial.
• Ability to work within deadlines, anticipating executives needs and prioritizing work appropriately.

Corporate Security Responsibility

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.

The role will involve, but not limited to, the following day-to-day activities:

• Screening executives’ mailbox, scheduling meetings and multi-time zone calendar management.
• Completing international travel arrangements including visas.
• Expense reporting ensuring compliance with company policies and procedures. Assist with purchase orders/requisitions/invoicing.
• Attending team meetings and tracking actions; maintaining department records (e.g. org charts, survey results, whereabouts trackers).
• Prepare correspondence, reports, presentations, or other assigned documentation. Working with the team on communication planning and strategy.
• May research special topics as assigned.
• Serve as administrative liaison within Mastercard as well as and outside the company.
• Co-ordinate and plan internal events such as All Hands, team off-sites and volunteering activities

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines