ABOUT THE ORGANISATION

AMSANT is the peak body for Aboriginal Community Controlled Health Services in the Northern Territory and advocates for equity in health, focusing on supporting the provision of high quality comprehensive primary health care services for Aboriginal communities.

ROLE DESCRIPTION:

This position provides high-level administrative support by preparing reports, gathering and handling information requests and performing clerical functions such as preparing correspondences, receiving visitors, arranging conference calls, and scheduling meetings, note taking, record keeping; act as the first contact point for busy members of the Senior Management Team (SMT) and follow up action items with the SMT and provide feedback internally and to the external stakeholders.

RESPONSIBILITIES:

• Provide direct assistance to the CEO
• Secretariat to the Senior Management Team (manage and maintain the SMT schedules and assist with travel arrangements)
• Sort and distribute incoming and outgoing correspondences for the CEO and the SMT
• Coordinate, prepare agendas and record minutes for the Senior Management and the staff meetings.
• Coordinate logistics for Board meetings and provide travel assistance for the member directors when required.
• Coordinate key documents for Board signatures such as Grant agreements and Contracts.
• Read and analyse incoming proposals, motions, and reports to the SMT’s in order to determine their significance and plan their distribution and set up follow up schedules. (e.g. to the Board of directors, to the individual Managers)
• Provide support and assistance to the corporate team and work directly with the Corporate Services Officer.
• Any other tasks as may be required by the CEO or Senior Management Team.