Company Description
Omio’s vision is to enable people to travel seamlessly anywhere, anyway. We are bringing all global transport into a single distribution system and creating end-to-end magical consumer journeys.
With Omio you can compare and book trains, buses, ferries and flights anywhere in Europe, the US, and Canada with one simple search, on mobile, app or desktop. By offering transparent pricing and easy booking, Omio makes travel planning simple, flexible and personal.
Omio is the largest source of inventory, with 1000+ suppliers operating in 39 countries. Our brands also include Rome2Rio for global discovery, while Omio powers ticketing and journeys, which attract 900m+ users every year. Our offices are based in Berlin, Prague, Melbourne, Brazil, Bangalore, and London.
We are a growing team of more than 400 passionate employees from more than 50 countries who share the same vision: to create a single tool to help send travellers almost anywhere in the world.

Job Description

• Executive Assistant
• Interim post / 13-month maternity cover.
• Hybrid working: 3 days on-site

Minimum of 2 years experience as an Executive Assistant

• Project Management background is a plus
• Fluent in English and some proficiency in German (A2 or above)
• Outgoing, independent self-starter with good organizational skills
• Very good communication and people skills, including a keen sense of team vibes (you know how to read a room)
• Professional behavior
• Ready to roll up your sleeves and get things done
• Solid knowledge in Excel, Powerpoint, Words and the Google suite and general internet readiness
• Discretion, resourcefulness
• Attention to detail and a proactive work approach
• You do not shy away from owning a task start to finis

PURPOSE:

Reporting directly to the CEO while also supporting 1-2 other members of the management team by being a strategic partner, trusted confidant, natural collaborator and professional problem solver.

RESPONSIBILITIES:

• Internal and external Omio ambassador
• Support in expanding our organisation with potential outreach on behalf of the CXO team or Omio as a whole (for example, company events, workshops, team outings)
• Own a position with lots of flexibility and high responsibility - this is not a 9-5pm job
• Help to organise processes more effectively and efficiently
• Collaborate often with the other Executive Assistants and Travel Specialist (Executive Support Team), Internal Communications and Workplace Teams
• Support the CEO and Executive team in every-day tasks (calendar scheduling, writing meeting protocols, preparing presentations, creating team meetings etc.)
• Organise external meetings and travel planning
• Plan and schedule quarterly management team face-to-face meetings in Berlin
• Be the main contact and trust source for members of our board
• Interface between management members, the team, internal stakeholders and external contacts
• Contributing to productivity and efficiency at all levels of the organisation
• Skilled communicator in external correspondence
• Personal integrity and attention to detail around sensitive and/or urgent document handling
  Qualifications

Minimum of 2 years experience as an Executive Assistant

• Project Management background is a plus
• Fluent in English and some proficiency in German (A2 or above)
• Outgoing, independent self-starter with good organizational skills
• Very good communication and people skills, including a keen sense of team vibes (you know how to read a room)
• Professional behavior
• Ready to roll up your sleeves and get things done
• Solid knowledge in Excel, Powerpoint, Words and the Google suite and general internet readiness
• Discretion, resourcefulness
• Attention to detail and a proactive work approach
• You do not shy away from owning a task start to finish

Additional Information
This role offers the opportunity to work on-site at Omio’s vibrant Berlin office, where you’ll be part of a mission-driven, high-energy team.