Executive Assistant - Maternity Leave Replacement at AI21

Tel Aviv, Tel-Aviv District, Israel -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

0.0

Posted On

16 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Scheduling, Travel Coordination, Logistics Management, Board Coordination, Executive Support, Confidentiality, Interpersonal Skills, Communication, Problem Solving, Multitasking, Detail Orientation, Time Zone Flexibility, Startup Environment Experience, C-Level Support

Industry

Software Development

Description

We are looking for a versatile and highly organized Executive Assistant to the CEOs for a maternity leave replacement. In this role, you will act as a critical partner to the leadership team’s day-to-day operations, helping connect the dots across the organization and supporting a fast-paced startup environment demonstrating a high level of discretion and professionalism. You will manage the CEOs' calendars, coordinate meetings for senior leadership, handle travel arrangements, and support company-wide projects and processes. This role offers a unique opportunity to work closely with the CEOs as their right-hand, gaining unparalleled exposure to executive decision-making while playing a pivotal role in the company’s daily success. Role and Responsibilities Oversee and maintain the CEOs' calendars, acting as the primary point of contact for all scheduling requests and prioritizing key strategic engagements. Schedule logistics for meetings, conferences and special events (onsite & offsite). Manage all board-related logistics, serving as the primary POC for coordinating meetings and executive 1:1s with key stakeholders. Act as the main point of contact for the CEOs' travel related matters - organize travel, transportation, accommodation, as well as assist with additional travel needs. Prepare travel reports & manage reimbursements for the leadership team. Support and integrate company-wide and leadership initiatives such as Global All Hands meetings, leadership meetings and different internal communications. Handle confidential information; this includes protecting the privacy and security of company records and information. Requirements 2+ years of experience managing complex calendars of C-level executives or senior leadership, in a global startup / high tech environment- a must. Written and verbal English proficiency - a must. High level of personal responsibility, discretion and professional integrity. Experience and willingness to work in a global environment, flexibility working in different timezones when required. Exceptional interpersonal and communication skills, with the ability to interface effectively and represent the organization at all levels - internally and externally. Highly organized, with a proven ability to manage complex workflows and a keen eye for detail. Strong problem-solving capabilities, with a proven ability to multitask and manage competing priorities in a dynamic setting. About Us AI21 Labs is pioneering the development of Foundation Models and AI Systems for enterprises, accelerating the adoption of Generative AI in production. Established in 2017 by AI visionaries Prof. Amnon Shashua, Prof. Yoav Shoham, and Ori Goshen, our mission is to equip businesses with cutting-edge LLMs and AI capabilities. Backed by leading investors like Pitango, Google, Nvidia, Intel Capital, and Comcast Ventures. Join us on this exciting journey and advance your career with AI21 Labs!

Responsibilities

The Executive Assistant will manage the CEOs' complex calendars, act as the primary point of contact for scheduling, and coordinate all logistics for meetings, conferences, and board-related activities. This role also involves managing executive travel arrangements and supporting company-wide initiatives and communications.