Overview:
Provides administrative support for assigned executives and anticipates broad, varied and confidential needs related to the business function or department under limited supervision.

Responsibilities:

• Prepares, drafts, composes and edits incoming/outgoing correspondence, reports and other documents as requested.
• Schedules and coordinates meetings, travel, agendas, contact information and auxiliary materials for assigned executive(s).
• Manages various projects with the business or in a specific functional area.
• Answers incoming calls, takes messages, screens and handles routine items to facilitate timely resolution and efficient use of resources.
• Assists with presentations and materials for quarterly/annual updates supporting the executive or other team members.
• Coordinates office-related invoices and expense reports and obtains appropriate approvals per audit standards.
• Serves as point of contact/lead for various company or divisional activities, including facilitating communication, registration, and representation.
• Performs other duties as assigned.

Qualifications:

JOB SKILLS REQUIREMENTS

• Demonstrated ability to manage and maintain the confidentiality of highly sensitive company information, including “insider information.”
• Ability to prioritize and manage projects in a fast-paced, flexible work environment.
• Advanced written and verbal communication skills at all levels of the organization.
• Strong organizational skills with strong attention to detail.
• Advanced experience with Microsoft Office suite of products and other software associated with assigned work.
• Ability to take independent action and solve problems with limited involvement from others.
• Advanced working knowledge of department functions and processes.

EDUCATIONAL REQUIREMENTS

• Associate’s degree in business field or equivalent education/experience required.

EXPERIENCE REQUIREMENTS

• Minimum of five years of experience in an executive assistant role, other support or equivalent experience in a professional service environment.

• Prepares, drafts, composes and edits incoming/outgoing correspondence, reports and other documents as requested.
• Schedules and coordinates meetings, travel, agendas, contact information and auxiliary materials for assigned executive(s).
• Manages various projects with the business or in a specific functional area.
• Answers incoming calls, takes messages, screens and handles routine items to facilitate timely resolution and efficient use of resources.
• Assists with presentations and materials for quarterly/annual updates supporting the executive or other team members.
• Coordinates office-related invoices and expense reports and obtains appropriate approvals per audit standards.
• Serves as point of contact/lead for various company or divisional activities, including facilitating communication, registration, and representation.
• Performs other duties as assigned