Executive Assistant at MBRYONICS

Galway, Connacht, Ireland -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

10 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Google Calendar Management, Travel Planning, Email Management, Project Management, Cross-functional Collaboration, Composure Under Pressure, Attention to Detail, Board Meeting Coordination, Presentation Preparation, Handling Confidential Information, Google Workspace Proficiency, Critical Thinking, Expense Management, Corporate Governance Understanding

Industry

Defense and Space Manufacturing

Description

What you'll do Expertly managing complex Google Calendars across multiple time zones, ensuring the C-Suite is fully briefed and prepared for all engagements. Plan, book and proactively manage all international and domestic travel itineraries for C-Suite executives. Serving as the primary point of contact for the C-Suite, managing high volumes of email and correspondence with professional poise. Utilising project management skills to ensure both daily tasks and long-term strategic projects are delivered on time. Collaborating effectively with other departments and cross-functional teams to ensure executive alignment. You remain composed and effective when facing tight deadlines and rapidly changing priorities. You stay two steps ahead, identifying and optimising logistical or administrative bottlenecks before they impact the leadership team. You have a "finisher" mindset with relentless attention to detail, ensuring nothing is overlooked in a high-volume setting Coordinate board meetings and associated documentation, ensuring the highest level of accuracy. Prepare/assist with the preparation of polished and professional presentations. Who you are Minimum of 10+ years as an Executive Assistant, with significant experience directly supporting C-Suite executives. Degree qualified or holding a recognised professional qualification. Absolute integrity and experience handling highly sensitive, confidential information and documentation with total discretion. Expert-level proficiency in Google Workspace. You must be a "power user" of Google Calendar, Drive, Docs, Sheets, and Slides to manage complex workflows and shared drives. Strong critical thinking skills and a high level of comfort with numbers and arithmetic for reporting and expense management. Solid understanding of company governance and corporate organisational structures. What's in it for you Career Growth: Contribute to a world-class space-age communication program while developing your leadership skills in a state-of-the-art manufacturing environment Collaboration: Work with talented professionals across disciplines to drive impactful solutions Innovation: Be part of a team pioneering advancements in manufacturing engineering for cutting-edge FSO systems Work-Life Balance: Enjoy flexible work schedules and a comprehensive benefits package If you're ready to take your career to new heights and drive the future of space-age communication, apply now and join the MBRYONICS team as our Executive Assistant. Diversity, Inclusion and Equal Opportunities Core ethical values, diversity and inclusion are invaluable to MBRYONICS’ business success. We recognise that the broad perspectives that result from recruiting, developing and retaining a globally diverse workforce promotes innovation and helps us succeed as a business enterprise. It is the policy and practice of the Company to provide equal opportunities to all employees and applicants. The Company will not tolerate discrimination on the basis of gender, race, religion, sexual orientation, gender identity, civil status, family status, disability, age, or membership of the Traveller community.

Responsibilities

The Executive Assistant will manage complex Google Calendars across time zones, plan international and domestic travel for C-Suite executives, and serve as the primary point of contact managing high volumes of correspondence. Responsibilities also include utilizing project management skills for daily tasks and strategic projects, collaborating cross-functionally, and coordinating board meetings with high accuracy.