Position Type:
Permanent
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Closing date:
2025-04-21
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Medavie Health Services New Brunswick (MHSNB) is the subsidiary of Medavie Health Services responsible for the optimal operation and management of EM/ANB, an integrated organization specializing in the delivery of primary health care services with the goal of facilitating access to quality care so that patients can achieve better health outcomes. MHSNB is fortunate to be able to count on the expertise of its employees who work passionately to build a healthier province.
Our company is currently looking for new team members to support its mission of providing excellence in emergency and community care within our various programs, namely Ambulance New Brunswick, the Extra-Mural Program and NB Health Link. Each advocates for a highly coordinated, quality service offering guided by a goal of continuous improvement across primary health care.
Medavie Health Services is part of Medavie, a health services organization. Together with Medavie Blue Cross, we are committed to providing innovative solutions that will improve the health of all Canadians.
As a not-for-profit organization, Medavie is proud to commit an annual social dividend to the Medavie Health Foundation to support programs and initiatives aimed at addressing some of our country’s most pressing physical and mental health care challenges.
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We are looking for an Executive Administrative Assistant, who will be reporting to the Chief Operating Officer (COO). The Executive Administrative Assistant will provide professional confidential executive support to the COO and his Senior Management team.

Responsibilities:

• Provide administrative support by managing the logistics of the COO’s calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.
• Coordinate/lead work project work on behalf of the COO
• Facilitate and support senior management team work plan and project management.
• Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items,
• Support the operation and coordination of Board and steering committees’ meetings by providing assistance with the preparation and distribution of documentation and organization of meetings.
• Manage strategic, confidential, and sensitive materials.
• Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.
• Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities.

Requirements:

• College secretarial diploma or equivalent
• Minimum of 3 to 5 years of relevant experience in a senior administrative role.
• In-depth knowledge of MS Office products (including MS Word, Excel, PowerPoint, Webex Teams, Webex , SharePoint).
• Digitally savvy and quick to learn new online solutions for tracking time, projects, actions
• Communicates clearly and confidently, verbally and in writing, to a variety of audiences and demonstrates the ability to tailor information and delivery to suit the nature of the material, audience, and situation.
• Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; is dedicated to meeting the expectations and requirements of internal and external customers and relates well to all kinds of people.
• Organizes work and info in a well thought out manner to deliver on specific tasks and milestones to meet deadlines; can quickly sense roadblocks in accomplishing a goal and what it will take to eliminate these roadblocks while creating focus.
• Possesses the ability to demonstrate a standard of excellence, enjoys challenges and is results driven.
• Is highly motivated and demonstrates the ability to use his/her own initiative

• English is requirement / Bilingual – English & French considered an asset

• If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please apply now.
  We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.
  Medavie Health Services New Brunswick is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

• Provide administrative support by managing the logistics of the COO’s calendars and schedule, organize meetings, make travel arrangements; follow up on issues, tasks and assignments; consolidate and prepare documents and presentation materials and screen/respond to incoming routine correspondence, inquiries and phone calls.
• Coordinate/lead work project work on behalf of the COO
• Facilitate and support senior management team work plan and project management.
• Organize and manage virtual meetings (Webex), run polls as required, follow-up on action items,
• Support the operation and coordination of Board and steering committees’ meetings by providing assistance with the preparation and distribution of documentation and organization of meetings.
• Manage strategic, confidential, and sensitive materials.
• Review and approve standard departmental expenditures, maintain accounting records, and produce expense reports.
• Assist with planning and organization of regular offsite business meetings and client events, including arrangements with offsite facilities