Executive Assistant at Medtronic-Switzerland

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

29 Dec, 25

Salary

0.0

Posted On

30 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistance, Diary Management, Travel Coordination, Event Planning, Communication Management, Presentation Preparation, Confidentiality, Discretion, Tact, Judgement, Microsoft Office, Process Improvement, Stakeholder Liaison, Autonomy, Initiative, Integrity

Industry

Medical Equipment Manufacturing

Description

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world. A Day in the Life As Executive Assistant to the Vice President of JPN, ANZ, and Enterprise Accounts & Services, you will be a trusted collaborator, providing high-level support that ensures the smooth running of daily operations. The role is primarily focused on executive assistance, including managing complex schedules, coordinating meetings and events, preparing documents, overseeing travel, and prioritising communications. Alongside these responsibilities, you will also provide a level of personal support to ensure both professional and personal commitments are well managed. Success in this dual capacity calls for discretion, tact, and sound judgement, as you will often be entrusted with sensitive and confidential matters. Flexibility, integrity, and the ability to build trust are essential. Tech-savvy and solutions-focused, you will use digital tools to keep processes seamless and efficient, while contributing to improvements in the way we work. This position also offers the opportunity to be involved in projects that strengthen business operations, while working closely with a dynamic leader. To be successful, you will need to be based in our Sydney office at least three days per week, fostering strong collaboration and connection with the team. Responsibilities may include the following and other duties may be assigned: Provide comprehensive administrative support, including diary and email management, travel coordination (domestic and international), and expense processing. Organise travel and accommodation arrangements, ensuring smooth itineraries and logistics. Coordinate team meetings, including room and venue bookings, conference call set-up (local and international), and agenda preparation. Plan and manage team events, offsite meetings, conferences, and quarterly business reviews. Process invoices and purchase orders through SAP in a timely and accurate manner. Gather and organise information to support presentations, reports, and business materials. Assist in preparing and formatting presentation slides, ensuring high-quality output. Contribute to the drafting of organisational announcements, communications, and speeches. Maintain and update email distribution lists and organisational charts to ensure accuracy. Required Knowledge and Experience: Minimum of 6 years’ experience in a senior secretarial or administrative role supporting an executive (e.g. Country Director, Managing Director), ideally within a multinational commercial organisation. Proven experience providing high-level administrative support, including diary, travel, and communication management. Advanced proficiency in the Microsoft Office suite, with strong skills in preparing and formatting presentations. Strong communication and influencing skills, with the ability to liaise confidently with internal and external stakeholders on matters of significance. Demonstrated ability to work with a high degree of autonomy, initiative, and sound judgement. Experience identifying opportunities to improve systems and processes, with the ability to recommend and implement enhancements to increase effectiveness. Physical Job Requirements The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position. Benefits & Compensation Medtronic offers a competitive Salary and flexible Benefits Package A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage. This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP). About Medtronic We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. Learn more about our business, mission, and our commitment to diversity here We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions. Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people. We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary. We change lives. Each team member, each day, helps to improve and redefine how the world treats the most pressing health conditions, from heart disease to diabetes. Our industry leadership comes from the passion and ingenuity of our people. That’s who we are. Working alongside one another, we use science, medicine, and a profound understanding of the human body to build extraordinary technologies that can transform lives. We build extraordinary solutions as one team. With one Medtronic Mindset defining how we work. Speed and decisiveness run through our DNA. Diverse perspectives inspire our bold answers to any challenge that comes our way. And we deliver results the right way, breakthrough after patient breakthrough. This life-changing career is yours to engineer. By bringing your ambitious ideas, unique perspective and contributions, you will… Build a better future, amplifying your impact on the causes that matter to you and the world Grow a career reflective of your passion and abilities Connect to a dynamic and inclusive culture that welcomes the challenge of life-long learning These commitments set our team apart from the rest: Experiences that put people first. Respect for people is the hallmark of our humanity. It fuels our team to positively impact even a single life. And it means we put our people first at Medtronic as well, creating a culture of belonging and always pushing to get you the career-building resources you need. Life-transforming technologies. No matter your role, you contribute to technologies that transform lives. What we build empowers patients to live life on their terms. Better outcomes for our world. Here, it’s about more than the bottom line. Our Mission to improve human welfare drives us. We advance healthcare, society, and equity with every design, inside and outside our walls. Insight-driven care. Fresh viewpoints. Cutting-edge AI, data, and automation. You're shaping the future of healthcare technology and defining the next generation of breakthroughs in care It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities. For sales reps and other patient facing field employees, going into a healthcare setting is considered an essential function of the job and we expect our employees to comply with all credentialing requirements at the hospitals or clinics they support. This employer participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here. For updates on job applications, please go to the candidate login page and sign in to check your application status. If you need assistance completing your application please email AskHR@medtronic.com To request removal of your personal information from our systems please email RS.HRCompliance@medtronic.com

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Responsibilities

Provide high-level administrative support to the Vice President, ensuring smooth daily operations. Responsibilities include managing schedules, coordinating meetings, overseeing travel, and prioritizing communications.