Executive Assistant at Meraki Group

Dubai, Dubai, United Arab Emirates -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Stakeholder Management, Travel Coordination, MS Office, Written Communication, Verbal Communication, Discretion, Emotional Intelligence, Project Management, Event Management, Procurement, Multitasking, Interpersonal Skills, Time Management, Diplomacy

Industry

Real Estate

Description

Key Responsibilities: 1. Executive Support: Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, briefing materials, and presentations. Handle correspondence, emails, and calls on behalf of the Chairperson. Track and follow up on key decisions, tasks, and projects. 2. Communication & Coordination: Act as a liaison between the Chairperson and internal/external stakeholders. Draft and proofread letters, reports, and official documents. Coordinate with senior leadership and department heads to ensure smooth information flow. 3. Travel & Logistics Management: Plan and organize domestic and international travel itineraries. Manage travel documentation, accommodation, and logistics. 4. Office & Project Management: Maintain the Chairperson’s office systems, databases, and confidential records. Support the Chairperson in project follow-ups, deadlines, and deliverables. Handle special assignments, research, and reports as directed. 5. Procurement & Event Management: Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office Manage events at the office/site or any celebrations or property launchs 6. Confidentiality & Professionalism: Manage sensitive information with absolute discretion. Represent the Chairperson’s office with professionalism, diplomacy, and integrity. Key Skills & Competencies: Strong organizational and multitasking abilities. Excellent written and verbal communication skills. High level of discretion, integrity, and emotional intelligence. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Strong interpersonal and stakeholder management skills. Ability to work under pressure and meet tight deadlines. Qualifications & Experience: Only 2–5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive. Experience in managing complex schedules, international travel, and high-level correspondence. Great command over English UAE experience is a must

Responsibilities

Provide high-level administrative support to the Chairperson, including calendar management, travel logistics, and stakeholder coordination. Manage office systems, handle procurement for visitors, and oversee event planning and project follow-ups.