Executive Assistant at Mercury

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Feb, 26

Salary

137700.0

Posted On

19 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Time Management, Organization, Attention to Detail, Communication, Empathy, Flexibility, Proactivity, Resourcefulness, Process Optimization, Problem Solving, Event Coordination, Project Management, Leadership Support, Adaptability, Listening Skills

Industry

Financial Services

Description

At Mercury, we’re building financial products to help startups and small businesses scale. Turns out this requires a lot of strategic administrative support, so we are hiring an Executive Assistant. In this role, you will primarily support our Engineering, Product & Design groups. You will largely be focused on partnering deeply and supporting leadership in their day-to-day from calendaring to meeting preparation. You will also drive efficiencies always looking for ways to proactively get in front of challenges. We are looking for someone who is unafraid to try new things, embrace new ideas, and who welcomes suggestions for how we can iterate on our processes. Here are some things you’ll do on the job: Oversee complex calendar management and scheduling for C-suite and VP level executives ( COO and 3 VPs) across multiple time zones. Help the COO effectively prioritize and balance his extensive responsibilities across Product, the EPD triad, & the people team. Assist/Coordinate with Product Ops around internal planning processes (CORs, Cycle Reviews, Quarterly and Annual planning cycles) Manage, assess and predict the day-to-day needs of our Leadership team to ensure they are prepared and organized for all internal and external meetings and events. Make recommendations for time management, prioritization, delegation, and organization. Contribute to team meetings and offsites by assisting with the planning, scheduling and pre-reads. Assist with ad hoc projects, events, onsites (virtual and in-person) and travel arrangements as needed. You should: Have experience supporting C-suite or VP level executives at a high-growth, technology startup. Be an active listener who indexes high on patience, attention, and empathy. Be incredibly organized with superb attention to detail and a strong ability to execute. Have excellent time management skills with the ability to quickly shift tasks and priorities as needed. Have a knack for working across various roles and teams in a fast-paced, often ambiguous environment while remaining flexible, proactive and resourceful. Be able to communicate, perform, and react well under pressure or through ambiguity. Enjoy optimizing processes to make them more efficient. Be adept at handling sensitive information and situations with care and confidence. Proactively anticipate and respond to the needs of others. Have diverse interests and enjoy learning about other peoples’ interests. Have a sense of humor (doesn’t have to be a good one). The total rewards package at Mercury includes base salary, equity (stock options), and benefits. Our salary and equity ranges are highly competitive within the SaaS and fintech industry and are updated regularly using the most reliable compensation survey data for our industry. New hire offers are made based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers. Our target new hire base salary ranges for this role are the following: US employees in New York City, Los Angeles, Seattle, or the San Francisco Bay Area: $122,400 - $137,700 US employees outside of New York City, Los Angeles, Seattle, or the San Francisco Bay Area: $110,200 - $123,900 Mercury values diversity & belonging and is proud to be an Equal Employment Opportunity employer. All individuals seeking employment at Mercury are considered without regard to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation, or any other legally protected characteristic. We are committed to providing reasonable accommodations throughout the recruitment process for applicants with disabilities or special needs. If you need assistance, or an accommodation, please let your recruiter know once you are contacted about a role. We use Covey as part of our hiring and / or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process we provide Covey with job requirements and candidate submitted applications. We began using Covey Scout for Inbound on January 22, 2024. [Please see the independent bias audit report covering our use of Covey for more information.] #LI-AS1

Responsibilities

The Executive Assistant will support the Engineering, Product & Design groups by managing complex calendars and assisting with meeting preparations. The role involves anticipating the needs of leadership and driving efficiencies in administrative processes.