Executive Assistant at MES Life Safety

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

0.0

Posted On

24 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Time Management, Multitasking, Discretion, Problem-Solving, Attention To Detail, Microsoft Office Suite, Collaboration Tools, Judgment, Administrative Support, Calendar Management, Logistics Coordination, Confidentiality, Cross-Functional Collaboration, Travel Management

Industry

Public Safety

Description

Description About MES Established in 2001, MES is the nation’s largest provider of PPE, fire apparatus, uniforms, and services to first responders. With over 25 locations, MES is the most trusted source of equipment and service for firefighters, law enforcement, and EMTs. Our dedicated team of over 300 sales representatives and certified service technicians allows us to bring unparalleled quality and service to our industry. MES supports its customers with innovative digital commerce solutions and a nationwide warehousing system with three strategically located hubs that carry thousands of products representing the best brands on the market. MES offers a great work environment, professional development, challenging careers, and competitive compensation. MES is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, or other characteristics protected by law. MES will only employ those legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a pre-employment screening. Position Summary: MES Life Safety is seeking a highly organized, proactive, and professional Executive Assistant to provide critical administrative and operational support to our executive team, with a primary focus on supporting executives reporting into the CEO. This role requires excellent communication skills, sound judgment, and a high level of discretion, as the Executive Assistant will regularly handle confidential information and support high-impact business functions. Duties and responsibilities: Provide comprehensive executive-level support to entire executive team, including calendar management, correspondence, and general administrative tasks. Coordinate logistics and materials for board meetings, investor meetings, and monthly staff meetings, including agenda preparation, document distribution, and meeting minutes. Manage and prioritize complex calendars, ensuring meetings, events, and travel are scheduled in alignment with their business priorities, working styles, and personal preferences; anticipate needs and adjust proactively to prevent conflicts and optimize time. Manage all domestic and international travel (if any) and lodging arrangements, ensuring accuracy and adherence to budget guidelines and preferences Oversee the daily operations of the Miami, FL office to ensure a smooth, professional, and efficient workplace environment. Support cross-functional collaboration by assisting with other departments in projects as needed; liaise with internal departments and external stakeholders. Manage the execution, tracking, and organization of legal and financial documents, ensuring timely follow-up and confidentiality. Anticipate executive needs, proactively resolve issues, and prioritize competing demands in a fast-paced environment. Remain flexible and adaptable to evolving company priorities; duties and responsibilities may be adjusted at the company’s discretion to meet organizational needs. Requirements Required Qualifications 5–7 years of experience providing high-level administrative support to C-suite or senior-level executives, preferably in finance, legal, or human resources environments. Demonstrated ability to handle confidential information with discretion and integrity. Exceptional interpersonal and communication skills; professional demeanor and a positive, can-do attitude. Strong organizational, time management, and multitasking skills with high attention to detail. Proven ability to work independently and exercise sound judgment in a dynamic setting. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with collaboration tools (e.g., Teams, Smartsheets) a plus. Must be able to work full-time and on-site in our Miami, FL office. Preferred Attributes Demonstrated servant leadership style; humility and a genuine desire to help others succeed. Proactive problem-solver with the ability to anticipate needs and take initiative. Experience supporting or interfacing with boards, investors, or external stakeholders. Additional Information This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. MES Life Safety reserves the right to modify job duties or descriptions at any time, with or without notice, in order to meet evolving business needs. Benefits: 401(k) with company matching Paid Holidays Dental Insurance Medical Insurance Vision Insurance Disability insurance Flexible Spending account Health Savings account Life insurance Paid Time Off (PTO) #TAC123

Responsibilities

The Executive Assistant will provide comprehensive executive-level support to the executive team, including managing calendars, correspondence, and logistics for meetings. They will also oversee daily operations of the Miami office and manage legal and financial documents.