EXECUTIVE ASSISTANT at Metropolitan Cabinets & Countertops

Norwood, Massachusetts, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Oct, 26

Salary

22.0

Posted On

13 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Executive Support, Communication, Gatekeeping, Expense Tracking, Event Planning, Project Management, Confidentiality, Microsoft Office Suite, Google Workspace, Zoom, Slack, Microsoft Teams, Time Management, Problem Solving, Interpersonal Skills

Industry

Design Services

Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive, high-level administrative support. In this role, you will act as the primary point of contact and operational gatekeeper for internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, possesses strong critical thinking skills, and can seamlessly manage multiple moving priorities. Key Responsibilities Calendar & Schedule Management * Optimize executive calendars by proactively scheduling, prioritizing, and vetting all meeting requests. * Resolve scheduling conflicts independently and dynamically adjust agendas based on shifting business demands. * Provide daily briefings and preparation materials to ensure the executive is organized for upcoming engagements Communication & Gatekeeping * Serve as the primary liaison between executive leadership, board members, employees, clients, and vendors. * Filter incoming communications including phone calls, emails, and physical mail to shield executive time. * Draft professional correspondence, memos, agendas, presentations, and corporate documents on behalf of leadership. Logistics & Operations * Track business expenses and reconcile weekly or monthly credit card statements and expense reports. * Help organize corporate events, leadership retreats, offsite workshops, and meetings. Project & Information Management * Maintain strict confidentiality regarding sensitive company data, financial records, and personnel matters. * Track key objectives and project deadlines to ensure deliverables from various departments stay on schedule. Qualifications & Skills Required Experience * Minimum 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar high-level support role. * Proven track record of supporting C-suite or senior organizational executives. Technical Skills * Advanced software proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace. * Remote tool literacy including Zoom, Slack, Microsoft Teams, and modern project management software Core Competencies * Exceptional time-management capabilities with an innate ability to prioritize tasks under pressure. * Flawless written communication and proofreading skills. * High emotional intelligence and interpersonal skills to build trust across all tiers of the organization. * Proactive problem-solving instincts that anticipate bottlenecks before they happen. Education Requirements * High school diploma or equivalent required. * Associate's or Bachelor's degree in business administration or a related field is strongly preferred.

Responsibilities

Provide high-level administrative support by managing executive calendars and acting as the primary point of contact for stakeholders. Responsibilities include handling corporate communications, managing logistics, and tracking project deadlines.