Executive Assistant at Miami Family Law

Miami, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

0.0

Posted On

08 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Office Operations, Executive Support, Administrative Support, Time Management, Written Communication, Verbal Communication, Client Service, Multitasking, Microsoft Word, Microsoft Outlook, Microsoft Excel, Document Management, Scheduling, Vendor Coordination, Bilingual Skills

Industry

Law Practice

Description

We are seeking a highly organized, proactive, and professional Executive Assistant / Office Operations Coordinator to support firm leadership while helping ensure the office runs smoothly day to day. This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities. You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment. Key ResponsibilitiesExecutive Support Manage complex calendars and scheduling for leadership Coordinate meetings, appointments, and internal events Anticipate scheduling conflicts and proactively resolve issues Track action items, projects, and follow-ups to support execution Provide day-to-day administrative support to leadership as needed Office Operations Serve as the first point of contact for clients and visitors Maintain a professional, organized, and welcoming office environment Manage office supplies and coordinate with vendors Answer and direct incoming calls professionally Assist with general office needs and occasional office-related errands Administrative Support Organize and maintain digital and physical files Assist with document management, scanning, and filing Support attorneys and leadership with administrative tasks Help ensure documents, communications, and records are handled accurately and efficiently How Our Firm Operates We are a systems-driven, high-accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience. Our team values: Structured workflows Strong follow-through Clear communication Ownership and accountability High standards of professionalism This role is important to ensuring leadership can operate effectively and the office runs smoothly. What Success Looks Like In this role, success means: Leadership calendars are organized, efficient, and well-managed Meetings, priorities, and follow-ups are handled proactively Office operations run smoothly and professionally Tasks are completed accurately and on time Communication across the team is clear and effective Problems are anticipated and resolved before they escalate Required 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role Experience supporting executives, attorneys, or leadership teams Strong organizational and time management skills Excellent written and verbal communication Professional demeanor and strong client service skills Ability to multitask and prioritize effectively in a fast-paced environment Proficiency in Microsoft Office, including Word, Outlook, and Excel Preferred Experience in a law firm or other professional office environment Bilingual skills Benefits include: 401(k) with company match Health insurance Health Care Flexible Spending Account (FSA) Life insurance Short-term and long-term disability insurance Educational course reimbursement Paid time off (PTO) Paid holidays

Responsibilities

Provide high-level administrative and calendar support to firm leadership to ensure organizational efficiency. Manage day-to-day office operations, including client reception, vendor coordination, and document management.