Executive Assistant at Microsoft

, , United States -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

50.53

Posted On

06 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Expense Management, Event Management, Travel Coordination, Financial Management, Stakeholder Collaboration, Strategic Oversight, Leadership, Confidentiality, Communication, Organizational Skills, Decision Making, Mentorship, Administrative Support, Business Support, Team Leadership

Industry

Software Development

Description

Overview With more than 45,000 employees and partners worldwide, the Customer Experience and Success (CE&S) organization is on a mission to empower customers to accelerate business value through differentiated customer experiences that leverage Microsoft’s products and services, ignited by our people and culture. We drive cross-company alignment and execution, ensuring that we consistently exceed customers’ expectations in every interaction, whether in-product, digital, or human-centered. CE&S is responsible for all up services across the company, including consulting, customer success, and support across Microsoft’s portfolio of solutions and products. Join CE&S and help us accelerate AI transformation for our customers and the world. The Customer Success Team is a growing organization responsible for helping customers achieve their business outcomes through their investment in Microsoft. We help customers digitally transform with cloud and AI solutions that empower their employees, engage their customers and optimize their operations. These digital transformations are driven by our Customer Success organization as well as our Partners. Global Delivery & Workforce Planning within GCS is an organization of roughly 1,300 employees, who design, deliver and incubate market-leading customer success at scale. The Executive Assistant contributes to and enables efforts in direct support of designated Senior Leadership Executive. Provides calendar management support for a designated Senior Leader. Drives business priorities and cadences. Collaborates with internal stakeholders and peer groups and communicates with external parties. Owns expense management for leader and their executive office and supports financial management in partnership with others. Manages organizational events, travel arrangements, and meeting logistics for leader. Drives direction for discipline development and provides leadership for the Business Support community. Uses executive maturity and discretion in decision making and promotes policy compliance. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Responsibilities Provides highly strategic calendar management (e.g., high profile, high risk, large-scale impact) based on deep knowledge of business and executive needs, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. Draws from and utilizes a vast internal/external network to support the executive leader's work and Microsoft's charter. Drives strategic oversight and direction for discipline development within Business Support community. Provides strategic oversight into event vision and outcomes, while maintaining fiscal responsibility and demonstrating executive presence. Leads by example by demonstrating executive presence, encouraging others to raise their own standards of excellence, and setting a foundation for success. Owns expense management for the executive office. Creates, builds, and manages annual rhythm of business (ROB) with executive leader(s) and Chiefs of Staff, including fiscal-year calendar and executive meeting schedule (e.g., Human Resource [HR] cadence, fiscal cadence, SLT cadence, company-wide and/or employee resource group cadence). Partners with the appropriate teams (e.g., Real Estate & Facilities, space planner owners, upper management) when complex space issues are escalated to the executive office. Works with Executive Travel to coordinate travel arrangements (e.g., accommodations, transportation, security) for Executive Office. Qualifications Required/minimum qualifications 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Additional or preferred qualifications Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. 2+ years experience serving as mentor or direct/indirect (e.g., team leader) supervisor to others. 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training). Business Support ATR-D - The typical base pay range for this role across the U.S. is USD $30.29 - $50.53 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $41.83 - $57.88 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Responsibilities

The Executive Assistant provides strategic calendar management and drives business priorities for a designated Senior Leader. They also manage expense reports, travel arrangements, and organizational events while ensuring compliance with policies.