Executive Assistant at Microsoft

Redmond, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Apr, 26

Salary

66.3

Posted On

24 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Team Support, Space Coordination, Communication, Administrative Support, Customer Service, Microsoft Outlook, Planning, Organization, Interpersonal Skills, Confidentiality, Attention to Detail, Judgment, Microsoft Office, Microsoft Teams, HR Insights

Industry

Software Development

Description

Overview Microsoft Monetization Ads, MSN and Shopping team is seeking for a motivated and proactive Executive Assistant to provide exceptional administrative support and customer services to an engineering CVP and our teams over 100 FTEs. The ideal and successful candidate for this role needs to navigate a fast-paced environment, be agile and embrace changes, be able to multi-task, have excellent interpersonal skills, take initiative, demonstrate good judgment, and must maintain a high level of confidentiality. They must be highly competent at setting priorities while executing multiple tasks simultaneously. A successful candidate must build trust through consistent and timely follow-up, with excellent clarity in communication. You would be joining a team of diverse group of Administrative Business Support professionals who appreciate the value of great customer services and teamwork. Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. Starting January 26, 2026, Microsoft AI (MAI) employees who live within a 50- mile commute of a designated Microsoft office in the U.S. or 25-mile commute of a non-U.S., country-specific location are expected to work from the office at least four days per week. This expectation is subject to local law and may vary by jurisdiction. Responsibilities Calendar: Proactively manage the calendar of busy CVP level engineer - making decisions on behalf of executive based on shifting business priorities to ensure accurate scheduling and appropriate allocation of time. Team Support: Provide team support for over 100 FTEs, including headcount management, budget, morale events, distribution group management, onboarding/offboarding and other tasks/projects. Space: Manage space coordination, new employee setup, and procurement of goods and services including computer equipment, office supplies, reference materials and facility requests. Communication: Build and maintain good business relationships with executive level and counterpart administrative staff, both internally and externally accommodating differing working styles and perspectives of diverse individuals and groups. Must be assertive and have a high level of integrity and consistently demonstrate a positive can-do attitude with the ability to maintain the confidentiality of sensitive material with tact and professionalism. Admin Team Building/Support: Work as part of a solid admin team to manage the needs of the overall organization. Qualifications Required Qualifications: 7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management. Preferred Qualifications: Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology) OR equivalent experience. Demonstrated administrative experience, customer services or equivalent work experience in a fast-paced environment. Solid and proven Microsoft Outlook calendar management experience. Solid planning and organization skills, positive attitude, and willingness to learn. Excellent communication and interpersonal skills. Team player who appreciates diversity and handles different workstyle and personalities harmoniously. Ability to prioritize work and complete projects on time, demonstrate drive and initiative, maintain confidentiality of information. Ability to pay close attention to detail and able to monitor complex plans and schedules and react with appropriate urgency to situations and events that require quick response or turn around. Ability to handle ambiguous situations with good judgement and deal with stressful situations with graceful attitude. Knowledge and proficiency with Microsoft products and internal systems including Outlook, Microsoft Office, Teams, Employee Central, HRInsights, Myexpense. #MicrosoftAI Business Support ATR-E - The typical base pay range for this role across the U.S. is USD $32.84 - $66.30 per hour. There is a different range applicable to specific work locations, within the San Francisco Bay area and New York City metropolitan area, and the base pay range for this role in those locations is USD $44.81 - $72.69 per hour. Certain roles may be eligible for benefits and other compensation. Find additional benefits and pay information here: https://careers.microsoft.com/us/en/us-corporate-pay This position will be open for a minimum of 5 days, with applications accepted on an ongoing basis until the position is filled. Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Responsibilities

The Executive Assistant will manage the calendar of a CVP level engineer and provide support for over 100 FTEs, including tasks related to headcount management and onboarding. They will also coordinate space management and maintain communication with executive-level staff.