Executive Assistant at Milwaukee Improv

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

75000.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Contract Administration, Travel Logistics, Expense Tracking, Microsoft Outlook, Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Communication Skills, Confidentiality, Time Management, Multitasking, Research, Database Management, Client Relations, Reporting

Industry

Entertainment Providers

Description

Description Levity Talent (the major management/producing arm of Levity Live) is seeking a dedicated, organized, motivated, detail-oriented, proactive, and resilient Executive Assistant to support Senior Talent Manager. This individual will serve as the operational backbone of the office, managing executive scheduling, contract administration, travel logistics, reporting, expense tracking, and day-to-day administrative operations. Job Duties Include: · Manage Executive complex calendar, appointments, meetings and scheduling requests. · Serve as the primary gatekeeper for incoming communications, calls, and correspondence. · Maintain daily schedules, meeting reminders, and calendar updates. · Coordinate client meetings, studio appointments, pickups, and special events. · Request, secure, tracks and update contracts and riders. · Maintain organized contract files and documentation systems. · Review and maintain internal scheduling grids and reporting trackers. · Track settlements, finals, commissions, and payment-related expenses · Coordinate executive and client travel arrangements along with itineraries. · Conduct research projects and provide operational support for special initiatives. · Maintain accurate records, database, and filing systems. · Interact professionally with high-profile clients, agents, managers, promoters, and venue partners. · Identify workflow issues and proactively escalate concerns when necessary. Requirements · 3+ years of Executive Assistant, Talent Assistant, Agency Assistant, or Entertainment Administration experience. · Exceptional organization, multitasking and time management skills. · Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint · Strong written and verbal communication skills. · Ability to manage confidential information with professionalism and discretion. · High attention to detail and strong follow through · Ability to thrive in a fast-paced, deadline-driven environment · Passion for comedy, entertainment, and talent management preferred. Preferred Experience: · Talent Management, agency, production company, live entertainment, or comedy industry experience. · Experience working with contracts, riders, settlements, and financial reporting. Your privacy is very important to Levity Talent. The California Consumer Privacy Act (“CCPA”) requires Levity Talent to inform California residents, including job applicants, of the categories of personal information we collect and the purpose for which the personal information will be used. For the purposes of this notice, “personal information” refers to information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you or your household. This job applicant notice provides the disclosures required by the CCPA and applies to applicants who are subject to the CCPA.

Responsibilities

The Executive Assistant serves as the operational backbone for a Senior Talent Manager, handling complex scheduling, travel, and administrative operations. Key duties include managing contracts, riders, financial tracking, and acting as the primary gatekeeper for communications.