Executive Assistant at Mindbody

, , United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

100000.0

Posted On

03 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Project Coordination, Operations, Communication Skills, Time Management, Prioritization, Microsoft Office, Slack, Coupa, Problem-Solving, Collaboration, Discretion, Professionalism, Organizational Skills, Attention to Detail, Recruiting Logistics

Industry

Wellness and Fitness Services

Description

At Playlist, life's richest moments happen when people step away from screens to move, connect, explore, and play. We're building the definitive platform for intentional living, connecting people with inspiring experiences in fitness, wellness, and beyond. With popular brands like Mindbody and ClassPass, Playlist empowers businesses and individuals, making it effortless for aspirations to become actions. Join us in reshaping technology's role to foster meaningful, real-world connections. Mindbody equips wellness entrepreneurs with technology to support thriving businesses and create exceptional experiences. Innovation and curiosity drive our culture, connecting businesses and individuals through cutting-edge solutions. Join us if you're passionate about enhancing wellness through technology. The role you’ll play As Executive Assistant, you’ll be the force that keeps things moving smoothly and strategically behind the scenes. You’ll partner with senior leaders to manage calendars, communications, and projects—anticipating needs, protecting priorities, and making space for high-impact work. You’ll bring structure, efficiency, and a human touch to everything from daily schedules to company-wide planning. Manage complex executive calendars, optimizing for time, focus, and high-priority engagements Prepare materials for meetings and presentations, including agendas, decks, and follow-ups Monitor, triage, and track high-priority communications to ensure timely responses and actions Coordinate domestic and international travel, crafting seamless itineraries that align with strategic goals Manage expense reports, purchase orders, and budgeting logistics with precision and compliance Plan and execute internal meetings, team events, and offsites with a focus on detail, experience, and budget Support recruiting logistics, including interview coordination and onboarding for new team members Act as a strategic partner across departments, contributing to operational excellence and team alignment The experience you bring Strong background in executive support, project coordination, or operations Excellent written and verbal communication skills, with a knack for clarity and tone Proven ability to handle confidential information with discretion and professionalism Highly organized, with a natural talent for time management and prioritization Skilled in tools like Microsoft Office (Outlook, Excel, PowerPoint, SharePoint), Slack, and Coupa Comfortable in fast-paced, ever-changing environments with shifting priorities Experience supporting C-level or senior executives is a plus Collaborative and proactive mindset, with a focus on problem-solving and partnership Pay Transparency It is Playlist’s intent to pay all Team Members competitive wages and salaries that are motivational, fair, and equitable. The goal of Playlist’s compensation program is to be transparent, attract potential employees, meet the needs of all current employees, and encourage Team Members to stay with our organization. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. The base salary range for this position in the United States is $75,225 - $100,000. The total compensation package for this position also includes a bonus target and a full benefits package. Have we piqued your curiosity? Sound like the role for you? We’d love to hear from you! Even if you’re not 100% sure about potential fit, we still encourage you to apply. We’re looking for the right person, not the perfect series of checkboxes. Playlist is an Equal Opportunity Employer. We highly value diversity at our company and encourage people of all different backgrounds, experiences, abilities and perspectives to apply. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected characteristics. By entering your email and phone number and submitting your application, you consent to receive emails, calls and SMS about your application and other roles at Playlist, including by auto-dialer. Message and data rates may apply. Opt-out or text STOP to cancel at any time. If you are a California resident or reside outside the United States then by submitting your application you confirm that you have read, understood, agree and - where applicable - grant your prior, free, informed and express consent for the processing of your personal information, including sensitive personal information, as described in our California Applicant Privacy Notice or International Applicant Privacy Notice (as applicable). Note: This description outlines key responsibilities but isn’t intended to cover every task or duty. Additional responsibilities may be assigned as needed to support the team and business goals.

Responsibilities

As an Executive Assistant, you will manage complex executive calendars, prepare materials for meetings, and coordinate travel. You will also support recruiting logistics and act as a strategic partner across departments.