Executive Assistant at Mindgrub

Baltimore, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Feb, 26

Salary

90000.0

Posted On

07 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Confidentiality, Project Management, Scheduling, Email Management, Administrative Support, Liaison Skills, Flexibility, Resourcefulness, Team Coordination, Attention to Detail, Discretion, Basic Office Tools, Google Docs

Industry

Software Development

Description

Mindgrub Technologies is an award-winning agency whose mission is to drive efficiency, growth, and ROI through AI and digital innovation. We leverage a deep understanding of technology and growth strategy to deliver multi-channel solutions for enterprise clients, with a strong focus on the energy and utilities sectors. Position Overview To serve as a proactive and resourceful Executive Assistant at Marks, Inc., dedicated to efficiently managing complex scheduling, facilitating seamless communication, providing administrative support, and assisting in project management across diverse ventures under the guidance of the CEO. The ideal candidate will demonstrate exceptional organizational skills, a keen ability to prioritize tasks, and adeptness in handling confidential information with discretion. By leveraging strong communication and coordination abilities, the Executive Assistant will play a pivotal role in optimizing operational efficiency, supporting strategic initiatives, and contributing to the success of Marks, Inc. and its affiliated entities. Responsibilities Manage the CEO’s inbox by reviewing, prioritizing, and responding to emails to ensure timely communication and alignment with organizational priorities. Efficiently manage professional and personal complex scheduling for CEO, including agendas, appointments, correspondence, travel arrangements, client management, and other company logistics across Marks, Inc. Manages the CEO's daily agenda, strategically prioritizing tasks based on urgency, and efficiently delegates responsibilities to appropriate team members as necessary. Serve as a liaison between Marks, Inc. and external stakeholders, including board members, investors, partners, clients, employees, vendors, executives, and regulatory agencies, as directed by the CEO. Provide administrative assistance, such as reviewing emails, drafting memos, preparing communications on the executive’s behalf, and assisting in the creation of sales enablement materials such as presentations, sales collateral, and product documentation to support the sales team's efforts across Marks, Inc. and affiliated companies or ventures. Assist in managing projects and initiatives across Marks, Inc. and other ventures, ensuring alignment with overarching goals and objectives. Coordinate with team members across different companies or ventures to streamline processes, share resources, and maximize efficiency. Managing information flow in a timely and accurate manner. Assist with special projects, events, or initiatives as needed. Drive the CEO to meetings and events as needed, and coordinate their travel and lodging Performs additional duties as assigned Maintain confidentiality and discretion when handling sensitive information related to Marks, Inc., the CEO, and affiliated companies or ventures. Adapt quickly to changing priorities and requirements, demonstrating flexibility and resourcefulness in addressing new challenges and opportunities across Marks, Inc. and the CEO's diverse portfolio. Requirements Preferred location: candidates in Maryland Minimum of H.S. degree or equivalent Excellent verbal and written communications skills Strong time-management skills and the ability to organize and coordinate multiple projects at once Basic knowledge and experience using common office tools Familiar with using google docs (need to add a few others) Calendar management Discretion and confidentiality Able to lift a minimum of 25 pounds Compensation $70,000 - $90,000 USD Base compensation will be determined based on a variety of factors including skills, education, certifications, geographic location, and overall experience for the role The Perks of Being a Full Time Mindgrubber Excellent benefits package that includes medical, dental, vision, and 401(k) Employer-paid Short-Term Disability (STD) Paid Time Off available when you start Free access to Premium Calm app subscription Annual training budget dedicated to your professional development A variety of fun Mindgrub hosted events and Committees to join (e.g. Adventure Club, Fun Committee, DEI Committee, Mindgrub Meet Ups, and more!) Inclusivity without exception | At Mindgrub we value and encourage mutual respect and acceptance. We know we all have something to contribute. We work every day to ensure all are welcome, and that we treat all people with fairness and dignity. No phone calls or recruiters, please.

Responsibilities

The Executive Assistant will manage the CEO’s inbox, complex scheduling, and facilitate communication while providing administrative support. They will also assist in project management and ensure alignment with organizational goals.