Executive Assistant at Ministry of Health - Manatū Hauora

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

14 Sep, 26

Salary

86670.0

Posted On

16 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Diary Management, Stakeholder Engagement, MS Office, Confidentiality, Time Optimisation, Correspondence Triage, Administrative Operations, Forward Planning, Professional Communication

Industry

Government Administration

Description

Provide critical support to senior leaders to enable smooth operations and strategic decision-making Wellington based | Fulltime | Permanent Salary range $65,002 to $86,670, dependent on experience Ko tōu ake mahi - What you’ll do As the Executive Assistant, you’ll provide exceptional, proactive support to an Associate Deputy Director-General and Group Manager, as well as critical support across the Mental Health, Addiction and Suicide Prevention unit. This is more than coordination—it’s about influence, foresight, and trusted partnership. You’ll handle sensitive information with discretion, build strong relationships across the Ministry and beyond, and contribute to continuous improvement and smooth administrative operations of the unit. If you thrive in a fast-paced, purpose-driven environment and take pride in delivering at the highest level, this role offers both challenge and meaningful opportunity. Provide executive support – Deliver advanced diary management, forward planning, and time optimisation to ensure the Associate Deputy Director-General and Group Manager stay focused on key priorities. Provide administrative support across the Mental Health, Addiction and Suicide Prevention unit and for senior leaders, contributing to smooth operations and delivery of the unit’s critical work as a core member of the team. Oversee correspondence flow, triaging and prioritising so attention is directed to the most critical outcomes and deliverables. Make sound decisions about information flow, coordinate meetings, and prepare high-quality documentation with precision. Build strong partnerships and collaborate with ELT support teams, engage with senior stakeholders, and represent senior leaders with professionalism across government and external networks. Act as a role model for administrative staff while contributing to continuous improvement of processes, systems, and ways of working. Ko ngā pūkenga ōu - What you’ll bring Proven experience delivering high-level executive support to senior leaders, ideally within a government environment Strong technical capability across MS Office, producing polished, accurate documents and outputs Exceptional organisation and foresight, with the ability to prioritise, anticipate needs, and meet tight deadlines Sound judgement and discretion when handling sensitive and confidential information Confident communication skills with the ability to build trusted relationships at all levels, including senior stakeholders Flexibility to respond to changing needs and environments Ngā hua o tō mātou whare - What we bring Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whānau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic ‘you’, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare. We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings. Please contact us if you require any support to ensure the recruitment process is accessible. Me pēhea te tono mai - How to apply Applications close on Monday 29 June 2026. Click here to view the position description and apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz. We are reviewing applications as they come in during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date. We are not receiving recruitment agency submissions at this time. The Ministry of Health is steward of the New Zealand health system and the lead advisor to Government on health. Our overarching goal is for all New Zealanders to live longer and in better health to have an improved quality of life. As steward, we set the direction across the health system so we and others can make informed decisions and prioritise resources accordingly. We advise the Government on health policy, and regulate and monitor the health system, to ensure all New Zealanders have access to health care for better health outcomes. Our role is to create an environment where all New Zealanders are supported to stay well and where all parts of the health system are supported to operate at their best.

Responsibilities

Provide high-level executive support to the Associate Deputy Director-General and Group Manager, including advanced diary management and correspondence triage. Support the Mental Health, Addiction and Suicide Prevention unit by coordinating meetings and improving administrative processes.