Executive Assistant at Ministry of Social Development

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

84041.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Communication, Relationship Building, Organizational Skills, Time Management, Attention to Detail, Problem Solving, Confidentiality, Scheduling, Document Preparation, Stakeholder Engagement, Administrative Systems, Payroll Management, Meeting Coordination, Agendas Preparation, Data Insights

Industry

Government Administration

Description

Deliver high-quality executive support in a fast-paced, confidential environment Manage complex schedules, meetings, and communications with precision Support leadership teams to focus on strategic priorities and service excellence Be the trusted partner to the Director Business Support, enabling high-impact work across the Disability Support Services group. About our team | Mō te tīma: The Disability Support Services (DSS) Group is responsible for commissioning, funding, and stewarding high-quality services that support disabled people, their families, and whānau. We’re building leadership and management capacity across our teams to deliver both change and business-as-usual effectively. We work closely with providers, stakeholders, and communities to ensure services are fair, consistent, transparent and sustainable. With a strong focus on performance monitoring, data, and insights, we’re committed to continuous improvement and evidence-based decision-making. It’s an exciting time to join DSS as we strengthen our systems and expand our capabilities. We’re looking for passionate people to help us achieve our goals and make a meaningful impact. About the role | Mō te tūnga: We’re looking for an experienced and highly skilled Executive Assistant to support a senior leader within our Business Support team. This role is central to enabling the Director to focus on strategic and operational priorities by managing their schedule, communications, and key administrative functions. You’ll be embedded within the business group, acting as a trusted advisor and central point of coordination. Key responsibilities include: Manage diaries, meetings and logistics with efficiency and discretion Prepare high-quality documents, presentations, and briefing materials Coordinate meetings, and forums, including agendas, packs, and minutes Monitor and reconcile payroll, leave, and expense claims Maintain and improve administrative systems and practices Act as a central contact for initiatives and stakeholder engagement We value diversity and welcome applications from disabled people and those who have lived experience with whānau, or the disability community. Please contact us if there is any support that we can provide to ensure the recruitment process is accessible to you. What you bring | Ōu pūmanawatanga: Proven experience in executive support roles within complex environments Proven communication and relationship-building skills with the ability to communication across all levels of the organisation Proven experience managing competing priorities and remain calm under pressure Your ability to manage sensitive information, anticipate needs, and solve problems collaboratively will be key to your success. Ability to tailor information to diverse audiences in accessible ways Strong organisational and time management skills with attention to detail Position Description | He Whakaahuatanga Tūnga: A copy of the position description can be found here. Executive Assistant position description.Salary | Utu-ā-tau: $69,519 - $84,041 Applications close | Ka kati ngā tono hei te: Sunday 5 October 2025. About us | Mō mātou: The Ministry of Social Development is a people-centred organisation. We’re in communities across the motu, working with partners to help New Zealanders be safe, strong and independent. We provide social policy and advice to government and assistance, including income, employment and housing support to people of all ages, families, whānau and communities. Our people are as diverse as the communities we serve. We care about the wellbeing and success of our people and provide a supportive and inclusive working environment where people can thrive and be who they are. How to apply | Me pēhea te tuku tono: To apply, click the 'Apply Now' button to upload your CV, cover letter and complete the online application form. Note: Your cover letter will be a key part of our assessment process, so please highlight how your experience relates to the key responsibilities listed in the position description. All applications must be made online. If this is not possible or if you have any queries, please contact us at jobs@msd.govt.nz Internal MSD Employees – please apply through your myHR portal at work. This will ensure that your myHR employee profile is visible as internal candidate. Joining us | Ko te hono mai: Joining MSD means being part of a whānau that celebrates the diversity each individual represents. We show manaaki, we care about the wellbeing and success of people and want everyone to thrive and be who they are in a supportive and inclusive working environment. We work together to make a difference for communities while doing the right thing with integrity. If you have any support or accessibility requirements, we encourage you to tell us when you apply so we can assist you through the recruitment process.

Responsibilities

The Executive Assistant will manage the Director's schedule, communications, and key administrative functions to enable focus on strategic and operational priorities. This role acts as a trusted advisor and central point of coordination within the Business Support team.