Executive Assistant at Mosaic

Omaha, Nebraska, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jul, 26

Salary

0.0

Posted On

14 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strategic time management, Travel coordination, Communication, Emotional intelligence, Event management, Budget reconciliation, Vendor management, Executive support, Logistics, Stakeholder management

Industry

Hospitals and Health Care

Description

ROLE OVERVIEW Mosaic is a mission-driven, whole-person healthcare organization. This Executive Assistant role is unique because it provides dual support to both the Chief People Officer and the Chief Advancement Officer while operating within a larger team of Executive Assistants. KEY RESPONSIBILITIES The position focuses on high-level "stewardship" of executive time and organizational culture: * Strategic Time Management: Proactively identifying frictions and conducting "look-ahead" reviews of weeks and months to ensure the executive has all necessary briefing materials and context. * Logistics & Wellness: Orchestrating complex travel itineraries designed to maintain executive productivity and wellness. * High-Stakes Communication: Acting as an ambassador by mirroring the professional tone of the executives and synthesizing complex information into executive-level summaries for board meetings. * Gatekeeping with EQ: Managing access to leaders with a "balance of warmth and firmness," ensuring all stakeholders (from donors to frontline staff) feel valued. * Event & Financial Management: Managing the "end-to-end experience" of summits and speaking engagements, alongside managing expenses, vendor relationships, and budget reconciliation. Qualifications CANDIDATE REQUIREMENTS To be successful in this high-speed, multi-state environment, candidates should meet the following criteria: * Experience: Minimum of 4 years in an administrative capacity * Leadership Support: Previous experience supporting senior-level leaders * Education: Associate's Degree or equivalent experience * Soft Skills: High emotional intelligence and a "fluid" approach to shift priorities -------------------------------------------------------------------------------- EMPLOYEE BENEFITS & CULTURE Mosaic highlights a supportive culture centered on a mission people "love". Perks include: * Financial & Health: Competitive pay, health insurance, and tuition reimbursement. * Work-Life Balance: Flex time off. * Growth: Opportunities for both professional and personal development.

Responsibilities

The Executive Assistant provides high-level support to the Chief People Officer and Chief Advancement Officer, focusing on strategic time management and organizational culture. Responsibilities include managing complex travel, high-stakes communication, gatekeeping, and overseeing event and financial logistics.