Executive Assistant at Muriel Siebert & Co Inc

Miami Beach, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

27 Jun, 26

Salary

72000.0

Posted On

29 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Preparation, Confidentiality, Travel Planning, Communication Drafting, Project Tracking, Internal Coordination, Digital File Maintenance, Compliance Routing, Expense Reporting, Stakeholder Management, Inbox Management, Logistics Coordination, Administrative Support, Detail Oriented, Proactive

Industry

Financial Services

Description

Benefits: 401(k) matching Dental insurance Health insurance Vision insurance Location: Hybrid - 3 days in Fort Lauderdale & 1-2 days remote or in Miami (office) Reports to: Chief Marketing Officer (CMO) & Head of Military Investment and Communications Status: Full-time Overview Siebert Financial Corp. is seeking a highly organized, proactive, and dependable Executive and Personal Assistant to support two senior leaders: the Chief Marketing Officer and the Head of Military Investment and Communications. This mid-level role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced, high-growth financial services environment. The ideal candidate is someone who takes initiative, anticipates needs, and ensures that our executives operate efficiently and effectively across all projects, meetings, and internal communications. Key Responsibilities Executive Support Manage complex calendars for two executives, prioritizing meetings and aligning schedules with business needs. Prepare meeting briefs, agendas, summaries, and follow-up action items. Handle confidential information with the highest level of discretion and professionalism. Support travel planning: flights, hotels, itineraries, transportation, and coordination for multi-city travel. Draft and refine professional communications on behalf of executives when needed. Operational Coordination Organize and track key projects, deadlines, and deliverables to ensure timely execution across teams. Coordinate with HR, IT, Compliance, Finance, and other departments to assist with internal processes. Maintain organized digital files, shared drives, and documentation for ongoing initiatives. Assist with compliance routing, ensuring all required materials are reviewed, documented, and approved. Process invoices, track expenses, and prepare accurate expense reports. Communication & Stakeholder Management Serve as a primary point of contact for internal stakeholders needing access to the CMO or Head of Military Investment and Communications. Monitor and organize executive email inboxes, flag priorities, and streamline communication flow. Coordinate logistics for leadership presentations, internal meetings, and key cross-department sessions. Administrative Support Provide day-to-day support with administrative tasks and ad-hoc executive needs. Ensure executive workspaces, folders, and materials are organized and up to date. Support special initiatives and strategic projects led by either executive. Qualifications 3–5 years of experience supporting senior leadership in a corporate environment. Strong written and verbal communication skills. Highly organized, detail-oriented, and able to manage multiple priorities at once. Proficient in Google Workspace, and Microsoft Office Suite. Experience handling travel arrangements and executive scheduling. Comfort working with confidential information and high-level stakeholders. Ability to operate independently, anticipate needs, and stay ahead of deadlines. Preferred Skills (Optional) Experience in financial services, communications, or marketing. Understanding of multi-department coordination in a corporate structure. Benefits Health, dental, and vision insurance 401(k) with company match Paid time off and company holidays Professional growth opportunities Flexible work from home options available.

Responsibilities

This role involves managing complex calendars, preparing meeting materials, and handling confidential information for the Chief Marketing Officer and the Head of Military Investment and Communications. Key duties also include organizing projects, coordinating with various internal departments, and processing expenses.