Executive Assistant at MyMichigan Health

Midland, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

26 Dec, 25

Salary

0.0

Posted On

27 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Travel Arrangements, Document Preparation, Interpersonal Skills, Written Communication, Microsoft Office Suite, Confidentiality, Professional Judgment, Team Collaboration, Public Contact, Decision-Making, Time Management, Multi-tasking, Dexterity

Industry

Hospitals and Health Care

Description

Summary This position provides administrative support to executive leaders including coordination of Board and/or Board committee-related activities. Reports to a president and/or corporate executive team member and provides administrative support to a corporate Board or Board committee. Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES (25%)* Proactively identifies and addresses the needs of senior leaders. Works collaboratively with a team of executive assistants and other professionals to support Executive Team members and accomplish specific tasks that lead to successful completion of organizational, departmental, and team goals. Acts as liaison between executive and senior leaders, governance members, medical staff, employees and the public. (25%)* Maintains complex calendar(s) for senior leaders, including proactive management of future events and their requirements; meeting planning and scheduling; and arranging travel for senior leaders as directed. (25%)* Coordinates Board and/or Board committee(s) materials for meetings and/or other high-level meetings. Prepares notices, meeting books, and other documents. Attends meetings and prepares minutes as required. (25%)* Prepares correspondence, documents, presentations and reports as requested. OTHER DUTIES AND RESPONSIBILITIES: Provides confidential and professional administrative support to executives and senior management and assists other administrative staff and management, as needed. Exercises professional judgment and confidentiality in the completion of day-to-day tasks to assure smooth operation of the executive office suite. MyMichigan Health is a technology-driven organization and employees need to demonstrate competency in Microsoft® Windows and the Microsoft® Office Suite. An employee may be required to participate in further learning opportunities offered by MyMichigan Health. Other duties as assigned. Certifications and Licensures NA Required Education Education: ASSOC Equivalent Experience: Bachelor's Degree Preferred Education Specialization: Essential: true Other Information EXPERIENCE, TRAINING AND SKILLS: Knowledge of office policies, practices and procedures as normally acquired through three to five years’ experience working in an administrative professional capacity. Advanced knowledge of Microsoft® Word, PowerPoint, Excel and other software packages as needed. Interpersonal and written skills needed to communicate successfully and effectively with individuals and groups and interact with people at all organizational levels to communicate ideas and concepts in a clear and understandable manner. PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS: Must be able to perform the functions of the job as outlined in the job description. Ability to handle multiple tasks, get along well with others, work independently and proactively. Position requires frequent and regular public contact, decision-making and exposure to stressful situations, including those involving public contact. Overall vision is necessary with or without assisted device(s) including reading and close up work. Overall hearing and speech in person and on the phone are necessary. Oral and written communication skills are vital to this position. Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular and frequent basis. Able to move freely about department or facility with or without an assisted device. Frequently required to sit/stand for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching. Ability to achieve regular and predictable attendance and to stay awake during work hours. Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position. Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health blood borne pathogen and TB testing as required. Must be able to occasionally (0-33% of the workday) lift or carry 0-10 lbs. Physical Demand Level: Sedentary. Equivalent Experience and Other Comments (Education) Education: ASSOC Equivalent Experience: Bachelor's Degree Preferred Education Specialization: Essential: true

Responsibilities

The Executive Assistant provides administrative support to executive leaders and coordinates Board-related activities. This role includes managing complex calendars, preparing meeting materials, and ensuring effective communication between senior leaders and various stakeholders.