Company Description
Navantia UK is a UK incorporated company, subsidiary of Spanish Navantia, created to work with UK industrial partners in shipbuilding, defence and in offshore wind energy. With a history that goes back more than 300 hundred years, Navantia is a world reference in the design, building, integration and life cycle support of state-of-the-art war ships for the Spanish Navy and international customers and has extensive experience in ToT programmes.

Job Description

• Main gatekeeper to a senior ExCo director including full control over inboxes, being the first point of contact for inside & outside the company, screening of calls and taking messages when Executives are unavailable.
• Extensive diary management across multiple time zones for the senior ExCo director
• Management of all travel including applying for and updating VISA’s & ESTA’s, booking chauffeurs, taxis, hire cars, flights & hotels as well preparing full itineraries alongside dinner reservations and client entertainment.
• Organisation of company events such as staff Christmas Party & Team Socials. Working closely with Marketing & Communications to assist with events they may need additional assistance with.
• Developing key stakeholder management, building networks outside the company, as well as maintaining relationships internally & externally on behalf of the senior ExCo director.
• Preparing and logging monthly expense claims on their behalf.
• Meeting and greeting all clients and visitors that we have in the Bristol office in a professional manner, always acting as a brand ambassador.
• Managing internal meeting room diaries by booking rooms, and providing assistance in setting meeting rooms up, ensuring video conferencing equipment works, printing off the relevant papers in preparation.
• Handling inbound & outbound post, organising couriers collections, and deliveries, distributing as required.
• Draft, format, and printing of relevant documents

Qualifications

EXPECTATIONS OF THE ROLE

• Experience of being an EA before to ExCo level i.e. CEO, CFO
• Good understanding of Microsoft packages including, Outlook Word, Excel & PowerPoint
• Support the company culture and positioning
• Be open and communicative with a positive, can-do attitude & approach to work
• Willing to learn new skills & tasks to provide extra support during busier periods
• Be compliant with company procedures to generate best practice
• Use your own initiative & be time efficient
• Be self-starting and confident, happy to be part of a growing team. Very much a start-up environment where you will be expected to take on extra duties to support the group as a whole
• Happy to travel locally and internationally
  Additional Information
  Equal Opportunity: We are dedicated to fostering an inclusive and diverse workplace. To ensure equal opportunities for all candidates, we commit to a fair and unbiased recruitment process at every stage. This includes ensuring hiring managers are aware of legislation, providing reasonable accommodations for candidates with disabilities, and actively seeking to eliminate any form of discrimination based on race, gender, age, religion, sexual orientation, or any other protected characteristic. Our goal is to create a recruitment environment where every candidate feels valued and has an equal chance to succeed.
  If you experience difficulties or are unable to apply for a role on-line please contact us at people.skills@harland-wolff.com and one of the team will be in contact to help you.