Executive Assistant at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

15 Apr, 26

Salary

38.47

Posted On

15 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Travel Coordination, Expense Management, Meeting Support, Communication, Administrative Excellence, Organizational Skills, Problem-Solving, Attention to Detail, Microsoft Office Suite, Keynote, Professionalism, Multitasking, Time Management, Team Collaboration, Project Coordination

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Universal Products & Experiences Overview: Universal Products & Experiences (UP&E) globally drives the expansion and elevation of NBCUniversal’s iconic collection of brands, intellectual properties, characters, and stories based on the company’s extensive portfolio of properties created by Universal Pictures, Illumination, DreamWorks Animation and NBCUniversal Television and Streaming. The division executes this through innovative physical and digital products, engaging retail and product experiences across our expansive global theme park destinations (for both owned and 3rd party IP), location-based venues, e-commerce product platforms, and retailers around the world. Along with global brand strategy and creative, UP&E’s three lines of business include Consumer Products, Games and Digital Platforms, as well as Theme Parks Products & Retail. UP&E is a division of Universal Destinations & Experiences, part of NBCUniversal, a subsidiary of Comcast Corporation. https://www.universalproductsexperiences.com/ Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague. It is the policy of NBCUniversal and NBCUniversal's affiliated businesses to consider all qualified applicants for employment without regard to race, color, religion, national origin, sex (including pregnancy) sexual orientation, age, disability, veteran status or other characteristics protected by applicable law. Job Description Role Summary: The Executive Assistant, Global Franchise Strategy will support two senior leaders (SVP and VP) by managing a wide range of administrative and organizational tasks. This role requires exceptional planning, time management, and calendar coordination skills to ensure smooth scheduling operations. The ideal candidate is highly organized, adept at multitasking, and demonstrates strong communication skills, professionalism, and a proactive approach to learning. The position offers exposure to strategic planning and brand marketing, while also providing support to other team members as needed. Ideal applicants will have a proven passion for administrative excellence and view this role as a professional career path. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Hourly pay range: $29.00-38.47 Qualifications Qualifications Responsibilities Include: Provide comprehensive administrative support to two executives Manage calendars, schedule meetings, and coordinate events and travel Prepare detailed itineraries and ensure all logistics are seamless. Anticipate scheduling conflicts and proactively resolve them. Navigate political nuances between multiple business segments and leaders with varying agendas across the organization Support the Franchise Strategy team with logistics, meeting preparation, and light project coordination Collaborate with Talent & Culture to deliver team communications Assist with departmental initiatives, including team-building activities, charitable events, and volunteer opportunities Prepare and process expense reports Perform general office and clerical duties Maintain a professional and positive presence in all internal and external interactions Execute additional tasks as assigned Support special projects and ad hoc requests as needed. Basic Requirements: Bachelor’s degree or equivalent experience Proven experience as an Executive Assistant or in a similar role supporting senior leadership for a minimum 5 years preferably in marketing, entertainment, or licensing Proven ability to manage meetings, travel arrangements, and general office operations Calendar Management: Coordinate and maintain complex executive calendars, including scheduling meetings across multiple time zones Anticipate scheduling conflicts and proactively resolve them Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and ground transportation. Prepare detailed itineraries and ensure all logistics are seamless Expense Management: Process and reconcile expense reports accurately and in a timely manner Ensure compliance with company policies and budget guidelines Meeting & Event Support: Prepare agendas, presentations, and meeting materials Coordinate logistics for internal and external meetings, including virtual platforms Communication & Liaison: Serve as a primary point of contact between executives and internal/external stakeholders Draft and proofread correspondence with professionalism and confidentiality Administrative Excellence: Maintain accurate records, files, and documentation Support special projects and ad hoc requests as needed Strong organizational skills with the ability to prioritize and multitask in a fast-paced environment Excellent written and verbal communication skills with a polished, professional demeanor Self-motivated, resourceful, and capable of independent problem-solving and follow-through High attention to detail and accuracy Willingness to learn new systems for expense reporting, travel booking, and asset management Strong understanding of the professional tone required in a corporate environment Proficiency in Keynote and Microsoft Office Suite Hybrid Work Requirement: This role is designated as hybrid and currently requires a minimum of four in-office days per week (Monday-Thursday) beginning January 5, 2026. The Company may adjust in-office expectations at its discretion. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected]. Business Segment: Universal Products & Experiences Compensation: USD29.00 - USD38.47 - hourly

Responsibilities

The Executive Assistant will provide comprehensive administrative support to two senior leaders, managing calendars, scheduling meetings, and coordinating travel. The role also involves supporting the Franchise Strategy team with logistics and assisting with departmental initiatives.