Executive Assistant at NBCUniversal

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

120000.0

Posted On

09 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Planning, Time Management, Communication, Flexibility, Attention to Detail, Interpersonal Skills, Microsoft Office 365, Travel Coordination, Expense Reporting, Meeting Preparation, Event Coordination, Note Taking, Project Support, Confidentiality, Problem Solving, Presentation Creation

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. Job Description Executive Assistant, Operations & Technology The Operations & Technology Division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the President of the Organization. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Operations & Technology organization on behalf of the President, Operations & Technology. Additionally, the position has significant visibility to NBCUniversal Executive leadership and is responsible for coordinating and facilitating the operations of the Executive floor in Rockefeller Center. Responsibilities: Responsible for proactively managing and coordinating daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments Arrange and schedule significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly Arrange domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions. Interact with executive IT support on behalf of executive leadership team Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests Manage general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services Manage and organize executive files, physical and electronic, as required Create and edit presentations, agendas, spreadsheets, and reports. Participate in and support special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required. Qualifications Basic Requirements: 4+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules Advanced proficiency with the Microsoft Office 365 suite of tools. Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly Exemplary interpersonal skills including a professional in-person and virtual presence Desired Characteristics: Experience operating in roles with a high level of access to confidential employee and business information and ability maintain the highest degree of confidentiality and discretion. Inherent ability to always operate with the utmost integrity and honesty. Extremely flexible and able to shift priorities as needed and manage several work streams at a time. Comfortable navigating a complex environment to obtain information and solve challenges. Experience utilizing tools and systems for travel, expense reporting and approvals, office booking and scheduling. Exceptional written and verbal communication skills; exemplary interpersonal skills including a professional in-person and virtual presence. Excellent attention to detail and comfort partnering with others to track and meet deadlines. Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly Hybrid: This position has been designated as hybrid, which currently requires contributing from the New York office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90,000-$120,000 Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Responsibilities

The Executive Assistant will manage the daily schedule, travel arrangements, and meeting coordination for the President of Operations & Technology. This role also involves preparing for meetings and events, processing expense reports, and interacting with executive IT support.