Executive Assistant at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

12 Jun, 26

Salary

80000.0

Posted On

14 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Communication, Discretion, Judgment, Reliability, Prioritization, Microsoft Office, Organizational Skills, Multitasking, Confidentiality, Interpersonal Skills, Self-starter, Verbal Communication, Written Communication

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description About Us Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners. UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market. Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek, Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office. Job Description The Executive Assistant function plays a critical role in enabling senior leadership to operate at the highest level. This role provides end‑to‑end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities. Acting as a trusted partner and gatekeeper, the Executive Assistant provides proactive oversight to ensure no responsibilities or details are overlooked: protecting executive time, maintaining rigor across SVP calendars, and enabling clear communication across internal teams and external partners. This role demands exceptional judgment, reliability, strong interpersonal skills and the ability to anticipate needs and prioritize appropriately in a fast‑paced, high‑expectation environment that values accountability, precision, trust, and a ‘WE’ mentality. Who You’ll Work With An Executive Vice President and a Senior Vice President touching globally distributed teams and initiatives A high‑performing, collaborative business division Interacting with cross‑functional partners across Operations & Technology, Legal, Finance, HR, and Marketing External partners, vendors, and stakeholders across multiple regions and time zones Responsibilities Executive Partnership & Strategic Support Serve as a trusted partner to an EVP and SVP, enabling focus on strategic priorities through proactive planning, anticipation, and follow‑through of meetings and requests Act as an extension of executive leadership, representing priorities with professionalism, discretion, and sound judgment Maintain strict confidentiality while managing sensitive information, communications, and materials Calendar & Priority Management Own and manage complex, high‑volume calendars across multiple time zones Proactively assess, prioritize, and sequence meetings based on business impact Anticipate conflicts, surface trade‑offs, and pro-actively shift Travel & Logistics Coordinate travel, including flights, accommodations, ground transportation, and itineraries Ensure executives are supported before, during, and after travel to maximize effectiveness Operational Rigor & Administrative Excellence Process and reconcile expenses accurately and on time, ensuring compliance with policies Provide general office and administrative support as needed to ensure smooth day‑to‑day work Oversee PTO trackers to ensure accuracy with teams Meetings, Events & Team Enablement Support planning and execution required events (on-sites, catered lunches, coffee orders, meet & greets, etc.) Coordinate logistics, order materials, and send communications Manage security passes for guests Manage shipping as needed What Success Looks Like Nothing falls between the cracks: commitments are tracked, followed up, and closed Executives operate with clarity, focus, and confidence in their schedules and logistics Issues are anticipated and resolved proactively, not reactively Internal and external partners experience clear communication, professionalism, and responsiveness The EVP & SVP trust completely that priorities are managed with precision and care The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company. Qualifications Basic Requirements: 3+ years of experience supporting SVP‑level or equivalent senior executives, ideally in a global organization Proficient in Microsoft Office – Word, Excel, PowerPoint, etc. Outstanding attention to detail and consistently reliable follow‑through Exceptional organizational skills with proven ability to prioritize competing requests, manage busy schedules, and multitask in a fast‑moving environment Ability to maintain a high level of confidentiality Desired Characteristics: Excellent interpersonal skills with the ability to work effectively across all levels of the organization Willingness to work early mornings or evenings, and if necessary be flexible with hours Self-starter with ability to follow through without supervision Excellent verbal and written communication skills with all levels both internal and external Hybrid: This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected]. Business Segment: Universal Film Compensation: USD 60000 - USD 80000 - yearly

Responsibilities

This role provides end-to-end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities. The assistant acts as a trusted partner and gatekeeper, providing proactive oversight to protect executive time and enable clear communication.