Executive Assistant at NBCUniversal

Universal City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Mar, 26

Salary

80000.0

Posted On

02 Dec, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Assistant, Calendar Management, Travel Coordination, Communication Skills, Confidentiality, Team Collaboration, PowerPoint, Data Analysis, Organizational Skills, Customer Service, Detail Oriented, Time Management, Meeting Coordination, Research Skills, Administrative Tasks, Interpersonal Skills

Industry

Entertainment Providers

Description

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Comcast NBCUniversal has announced its intent to create a new publicly traded company ('Versant') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025. Job Description About Us: NBCUniversal Global TV Distribution is responsible for the licensing and distribution of NBCUniversal product to all forms of television and streaming platforms in the U.S., Canada and in over 200 territories internationally. NBCUniversal’s content portfolio includes a vast and diverse library of more than 6,500 feature films and 170,000 television episodes, including current and classic titles, non-scripted programming, kids, sports, news, long-form and short-form programming from Universal Pictures, Focus Features, Universal Television, UCP, Universal International Studios, Sky Studios, Universal Television Alternative Studio, NBC Late Night properties, DreamWorks Animation, Telemundo, Universal Pictures Content Group, as well as locally produced content from around the world, and more. Global TV Distribution is a division of Comcast NBCUniversal. Overview: The Executive Assistant reports to Chief Financial Officer of Global TV Distribution. This assistant is responsible for managing schedules, answering phones, and routing calls, coordinating meetings, arranging video conferences, and collating reports for meetings. Responsibilities Ability to manage multiple schedules. Manages complex calendar while coordinating with multiple time zones across, handling last minute schedule changes with precision. Coordinate and book travel for CFO including flights, hotels, and processing travel expense reports. Provides a bridge for smooth communication; demonstrates leadership to maintain credibility, trust and support with senior management staff and their immediate team. Maintain strict confidentiality and professionalism when dealing with sensitive topics. Act as a liaison for Finance & Accounting teams, keeping teams informed and up to date on company communications and departmental changes. Assist with onboarding of new employees including equipment and IT requests. Maintain, organize, prepare copies of and/or distribute financial reports and other documents. Assist in creating and assembling PowerPoint presentations. Performs basic administrative tasks, e.g., faxing and photocopying. Assists other department members as necessary, including basic research gathering and data analysis. Maintains contact lists. Take and distribute meeting notes as needed. Schedules and runs regular staff meetings, including putting agenda together, running presentation, and coordinating with guest speakers. Additional duties and projects as needed. The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company Qualifications Basic Requirements High School Diploma/GED Required; Bachelor's degree preferred. 5+ years of Executive Assistant experience. Proficient in Microsoft Word, Outlook, PowerPoint, and Excel. Desired Characteristics Knowledge of all basic office equipment required. Exceptional verbal and written communication skills. Must consistently demonstrate a high quality of work performed, both accurately and efficiently. Executive-level interpersonal and customer service skills are required to effectively deal with all levels of internal and external clients. Must be able to maintain department business with the utmost confidentiality. Detail Oriented – Pays attention to multiple details and tasks while minimizing errors. Organization – organized in approach and execution of work to manage multiple tasks effectively. Team Player – Demonstrates ability to work on a team and willingness to give assistance to co-workers in other areas. Demonstrated ability to think clearly and quickly under pressure and be comfortable with changing deadlines. Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time. This position is eligible for company-sponsored benefits, including medical, dental, and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $80,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

Responsibilities

The Executive Assistant manages schedules, coordinates meetings, and arranges travel for the CFO. They also maintain communication between teams and assist with onboarding new employees.