Executive Assistant at New York Civil Liberties Union Foundation

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Oct, 26

Salary

76300.0

Posted On

08 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Event Coordination, Travel Arrangement, Expense Reconciliation, Board Support, Written Communication, Time Management, Discretion, Project Management, Microsoft Office Suite, Zoom, Asana, Interpersonal Skills, Proofreading, Organizational Skills, Confidentiality

Industry

Non-profit Organizations

Description

Description Position: Executive Assistant Department: Administration (Executive) Terms of Employment: Regular Full-Time/Exempt (NYCLU staff is currently working in a hybrid model; three (3) in-person days a week will be required). Location(s): 125 Broad Street, NY, NY 10004 and 55 Broadway, NY, NY 10006 Salary: $66,300 – $76,300 Application Deadline: July 22, 2026 (applications will be considered on a rolling basis until the position is filled). The New York Civil Liberties Union (NYCLU) is one of the nation's leading advocates on behalf of constitutional rights and liberties. Founded in 1951, as the New York affiliate of the American Civil Liberties Union, the NYCLU is a not-for-profit, nonpartisan organization with more than 90,000 members and supporters, and eight offices statewide. We work in the courts, in the legislatures and on the streets to advocate for racial and economic justice, free speech, freedom of religion, privacy and equality before the law for all New Yorkers. For more information, please visit our website: www.nyclu.org. DEI VISION STATEMENT The NYCLU is committed to building an equitable, inclusive, and anti-racist workplace that centers the voices of marginalized and directly impacted communities. This commitment strengthens our mission to protect civil liberties and advance justice across New York. We welcome candidates of all backgrounds to apply, including people of color, women, LGBTQ+ individuals, people with disabilities, formerly incarcerated people, and others whose experiences reflect the diversity of the communities we serve. SUMMARY DESCRIPTION The Executive Assistant, under the supervision of the Special Assistant to the Executive Director, provides administrative support and assistance to the Executive Director, Executive Leadership Team, and Board of Directors in support of the NYCLU's mission to defend civil liberties and advance civil rights across New York State. This position regularly handles confidential information and materials. ROLES & RESPONSIBILITIES Provide comprehensive administrative support - maintain and organize confidential executive and organizational files, records and documentation, including calendar management, confidential correspondence, reports, email, and phone communications to the Executive Director. Event coordination/external liaison if the Executive Director attends public facing events. Coordinate office activities and logistics, including scheduling meetings, interviews, speaking engagements and catering arrangements. Maintain and update executive and organizational contact lists. Arrange complex travel, including itineraries, event registrations, accommodations, and contingency planning. Prepare reimbursement requests and reconcile monthly expenses for the Executive Director and Special Assistant. Maintain Executive Director and central organizational files and records. Board Support Provide administrative support to the Board of Directors, including meeting logistics, document preparation, and records management. Coordinate and compile departmental submissions for regular reporting to the Board of Directors. QUALIFICATIONS Bachelor’s degree required, with 2-4 years of Executive Assistant, administrative support, or related professional experience. Exceptional written communication, editing, and proofreading skills. Strong administrative, organizational and time management skills with the ability to effectively prioritize competing demands. Highly organized with strong attention to detail and ability to exercise a high level of discretion, confidentiality, and professional integrity. Excellent communication and interpersonal skills with the ability to engage stakeholders at all levels. Demonstrated project management skills and success operating in complex, fast-paced work. environments while managing multiple priorities and deadlines simultaneously. Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, SharePoint), Zoom, Asana, and other technology platforms. Self-starter with a proactive mindset; able to take initiative and anticipate needs, and thrive in a dynamic environment. Ability to work independently and collaboratively in a team-oriented environment. Commitment to racial and social justice issues; fluency with historical and contemporary work of the ACLU and peer organizations preferred. HOW TO APPLY Please submit your resume and cover letter that includes your unique qualifications for this position, and where or how you learned of this job posting via https://recruiting.paylocity.com/recruiting/jobs/Details/4311910/New-York-Civil-Liberties-Union-Foundation/Executive-Assistant If feasible, please submit these materials as a single PDF. The NYCLU is an equal opportunity employer and encourages applications from all qualified individuals regardless of race, sex, gender identity or expression, age, disability, religion, national origin, citizenship, marital status, sexual orientation, veteran status, record of arrest or conviction or any other characteristic protected by applicable law. We are committed to diversity, equity, and inclusion, and having a workforce that reflects the communities that we serve. The NYCLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please e-mail ldecicco@nyclu.org. If you are selected for an interview, you will receive additional information regarding how to request accommodation for the interview process. This position may be eligible for the Public Service Loan Forgiveness (PSLF) Program.

Responsibilities

Provides comprehensive administrative support to the Executive Director, Executive Leadership Team, and Board of Directors. Responsibilities include managing calendars, coordinating travel and events, and handling confidential organizational records.