WHO WE ARE:

NFP, an Aon company, is a multiple Best Places to Work award winner in Business Insurance. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

SUMMARY:

The Executive Assistant is responsible for enhancing the Executive Team’s effectiveness by performing a wide variety of complex, diverse, sensitive and confidential administrative functions while providing overall gatekeeping and information management support.

• Act as a facilitator to the Senior Leadership Team, understanding priorities in the organization.
• Maintain heavy, complex and frequently changing calendars.
• Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation, and arranging lodging and meeting accommodations.
• Coordinate meetings and appointments as directed by the Senior Leadership Team, reserving meeting space, arranging and setting up catering, managing, and preparing the conference room with audio-visual technology as needed.
• Provide high level administrative support to the Senior Leadership Team.
• Schedule all internal and external meetings and coordinates logistics for meetings/lunches.
• Coordinate all aspects of appointments, meetings, and conference calls.
• Prepare and review materials and correspondence for meetings.
• Compile and modify presentations, spreadsheets, and other various documents.
• Handle all confidential business matters and works independently on special assignments.
• Answer and screen incoming phone calls and places calls as directed.
• Handle personal matters as necessary.
• Participate in regular departmental meetings and training and development sessions as directed.
• Commitment to culture requires a demonstration of professionalism, accountability, customer/client focus, and teamwork
• Facilitate all aspects of the meeting prep process, coordinating with all necessary departments to gather and compile appropriate materials that will lead to a successful meeting.
• Provide a bridge for smooth, accurate communication between the Senior Leadership Team and internal departments; demonstrating leadership to maintain credibility, trust and support.
• Execute occasional marketing campaigns, company wide communications and updates as directed by Senior Leadership Team in conjunction with Marking Department.
• Work closely with and provide backup for the Facilities Team who is responsible for managing all aspects of the building, reception, stocking of supplies and overall workspace management.
• Be onsite in the office Mon – Fri for 8 hours between 7a and 5p with schedule adaption to correspond with scheduled meetings.