Job title: Executive Assistant
Location: Cobbett House, Oxford Road, Manchester, M13 9WL
Trust: Manchester University NHS Foundation Trust
Hours: Monday to Friday, 9am - 5pm (37.5 hours per week)
Duration: 2 months

JOB SUMMARY

We are seeking a highly organised and proactive Executive Assistant. The ideal candidate will possess exceptional administrative skills and a keen attention to detail. This role requires proficiency in data entry, strong phone etiquette, and the ability to manage multiple tasks efficiently. The Executive Assistant will play a crucial role in ensuring the smooth operation of our office and supporting the strategic objectives of the organisation.

QUALIFICATIONS

• Proven experience as an Executive Assistant or in a similar administrative role.
• Strong organisational skills with the ability to prioritise tasks effectively.
• Previous NHS experience is beneficial.
• Proficiency in Google Suite and Microsoft Office applications is essential.
• Excellent phone etiquette and written communication skills.
• Ability to work independently while being part of a team-oriented environment.
• Attention to detail with a commitment to producing high-quality work.
• A proactive attitude towards problem-solving and improving processes.
  This position offers an exciting opportunity for individuals looking to advance their career in a dynamic environment while supporting key executives within the organisation.
  Job Types: Full-time, Temporary
  Contract length: 2 months
  Pay: £20.15 per hour
  Expected hours: 37.5 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person
Reference ID: 7953

• Provide comprehensive administrative support to executives, including managing schedules and coordinating meetings.
• Handle data entry tasks accurately and efficiently, ensuring all records are up to date.
• Utilise Google Suite and Microsoft Office applications to create documents, presentations, and spreadsheets.
• Maintain an organised filing system for both physical and digital documents.
• Assist with clerical duties such as answering phone calls, responding to emails, and managing correspondence.
• Prepare reports and presentations as required by the executive team.
• Manage travel arrangements and itineraries for executives when necessary.
• Support financial tasks, including invoicing and expense tracking.
• Foster a professional environment through effective communication and interpersonal skills.