Job Title: Executive Assistant
Reports To: Executive Officer
Location: The Niagara Association of REALTORS® - 116 Niagara Street, St. Catharines, ON
Employment Type: Full-Time, One-Year Contract

POSITION OVERVIEW:

The Executive Assistant plays a key role in supporting the Executive Office, ensuring the efficient operation of the Executive Officer’s calendar and communications, while also coordinating governance activities, education programs, and strategic initiatives across the Association. This is a high-trust, fast-paced, and dynamic position best suited to an organized, proactive, and professional individual who thrives in a collaborative environment.

EDUCATION & PROFESSIONAL DEVELOPMENT

• In collaboration with the Member Engagement team, coordinate the planning and execution of REALTalks, professional development sessions, workshops, and events aligned with NAR’s strategic plan.
• Liaise with speakers, trainers, and third-party vendors.
• Oversee participant registration, communications, and evaluations in collaboration with the Member Engagement team.

QUALIFICATIONS:

• Post-secondary education in business administration, executive office administration, or a related field.
• Minimum 3 years’ experience in an executive assistant or administrative coordinator role.
• Experience supporting Boards and Committees in a not-for-profit or governance-focused environment is a strong asset.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with attention to detail and discretion.
• High level of professionalism, confidentiality, and interpersonal effectiveness.
• Proficient with Microsoft Office Suite and virtual meeting platforms (Zoom, Teams).
• Knowledge of REALTOR® associations or real estate industry is an asset.