Executive Assistant at NielsenIQ

Warsaw, mazowieckie, Poland -

Full Time

Start Date

Immediate

Expiry Date

09 Jul, 26

Salary

156000.0

Posted On

10 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive support, Calendar management, Travel coordination, Strategic planning, Communication, Discretion, Project management, Stakeholder management, Time management, Digital tools, Automation, Artificial intelligence, Prioritization, Problem solving, Meeting facilitation

Industry

Software Development

Description

Job Description As Executive Assistant, you will serve as a force multiplier to senior leadership by helping leaders stay focused on the highest-value work. You will manage priorities, protect time, coordinate complex logistics, and ensure leaders are consistently well prepared for critical meetings and decisions. You will be expected to operate with sound judgment, high discretion, and strong ownership in a fast-paced, global, matrixed environment. The role requires someone who anticipates needs early, handles complexity with calm precision, and uses digital tools and AI intelligently to simplify work and improve speed. Responsibilities Strategic Executive Support: Provide senior-level support to Senior Operations Leaders, managing calendars, meetings, key communications, and competing priorities with a clear focus on protecting leadership time for the most important business outcomes. • Gatekeeping and Prioritization: Autonomously manage and prioritize the executive's calendar and inbox, filter noise, draft routine responses where appropriate, and create space for deep work, decision-making, and critical leadership engagement. • Global Travel Architecture: Coordinate end-to-end domestic and international travel, including flights, visas, accommodations, ground transportation, and detailed itineraries, while anticipating bottlenecks and adjusting dynamically across time zones. • Meeting Planning and Briefing: Plan and coordinate leadership meetings, shape agendas with stakeholders, prepare briefing materials, consolidate pre-reads, and ensure leaders enter each discussion fully prepared and well contextualized. • Meeting Follow-Through: Attend meetings as needed, capture clear notes, decisions, and actions, and drive disciplined follow-up to ensure momentum and timely completion of agreed next steps. • Cross-Functional Coordination: Work seamlessly across teams, geographies, and seniority levels to align schedules, unblock issues, and maintain effective communication on behalf of the leadership team. • Workflow and Technology Optimization: Leverage digital tools, automation, and AI to reduce manual work, improve planning, streamline administrative workflows, and save executive time through smarter operating routines. • Confidentiality and Judgment: Handle sensitive business information with the highest level of professionalism, discretion, and trust at all times. • Onsite Leadership Support: Provide practical support for onsite leadership meetings and events in the location where you are based, ensuring a smooth and professional experience. Qualifications The ideal candidate is highly organized, proactive, and calm under pressure, with the judgment to anticipate needs before they arise and the discipline to execute with precision. They combine strong business maturity with excellent communication skills and can operate confidently with senior stakeholders across functions and geographies. They are digitally fluent, quick to adopt new tools and AI solutions, and constantly look for practical ways to simplify work and improve executive effectiveness. They thrive in fast-moving, ambiguous environments and act as a seamless, credible extension of the leaders they support. • 7+ years of relevant experience, including at least 2+ years supporting senior leadership in an Executive Assistant, Senior Assistant, or comparable role. • Proven experience managing complex calendars, high-volume scheduling, and frequent changes, while maintaining strong prioritization and attention to detail. • Demonstrated experience coordinating complex travel arrangements, including international itineraries, visas, accommodations, and real-time changes. • Strong experience planning leadership meetings, preparing agendas and materials, capturing actions, and driving follow-through. • Excellent written and verbal communication skills, with the confidence to engage professionally across levels, functions, and cultures. • High level of discretion, sound judgment, and ability to manage confidential information appropriately. • Comfort working in a fast-paced, matrixed, global environment with shifting priorities and incomplete information. • Strong technical fluency and openness to using productivity tools, automation, and AI to improve workflow efficiency and executive support. Additional Information Our Benefits Flexible working environment Volunteer time off LinkedIn Learning Employee-Assistance-Program (EAP) NIQ may utilize artificial intelligence (AI) tools at various stages of the recruitment process, including résumé screening, candidate assessments, interview scheduling, job matching, communication support, and certain administrative tasks that help streamline workflows. These tools are intended to improve efficiency and support fair and consistent evaluation based on job-related criteria. All use of AI is governed by NIQ’s principles of fairness, transparency, human oversight, and inclusion. Final hiring decisions are made exclusively by humans. NIQ regularly reviews its AI tools to help mitigate bias and ensure compliance with applicable laws and regulations. If you have questions, require accommodations, or wish to request human review were permitted by law, please contact your local HR representative. For more information, please visit NIQ’s AI Safety Policies and Guiding Principles: https://www.nielseniq.com/global/en/ai-safety-policies. About NIQ NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population. For more information, visit NIQ.com Want to keep up with our latest updates? Follow us on: LinkedIn | Instagram | Twitter | Facebook Our commitment to Diversity, Equity, and Inclusion At NIQ, we are steadfast in our commitment to fostering an inclusive workplace that mirrors the rich diversity of the communities and markets we serve. We believe that embracing a wide range of perspectives drives innovation and excellence. All employment decisions at NIQ are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable laws. We invite individuals who share our dedication to inclusivity and equity to join us in making a meaningful impact. To learn more about our ongoing efforts in diversity and inclusion, please visit the https://nielseniq.com/global/en/news-center/diversity-inclusion Compensation: PLN 120000 - PLN 156000 - yearly

Responsibilities

The Executive Assistant serves as a force multiplier for senior leadership by managing complex calendars, travel logistics, and meeting preparations. They are responsible for gatekeeping, prioritizing high-value work, and leveraging digital tools and AI to streamline administrative workflows.