Executive Assistant at Nonstop Administration and Insurance Services, Inc.

Concord, California, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Dec, 25

Salary

75000.0

Posted On

20 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Microsoft Office, Google Workspace, Problem-Solving Skills, Discretion, Adaptability, Attention to Detail

Industry

Insurance

Description

Description Who We Are: Nonstop Administration and Insurance Services, Inc. is a fast-growing health insurance organization with a firm belief that everyone should have access to high-quality, affordable healthcare. To achieve this goal, we offer an employer-sponsored group health insurance solution called Nonstop Health®. What Nonstop is Looking For: Nonstop Administration and Insurance Services, Inc. is seeking a highly organized, proactive, and resourceful Executive Assistant to support our executive leadership team, reporting directly to the CEO. This role serves as a trusted partner who anticipates needs, streamlines workflows, and drives efficient processes to ensure clarity and purposeful execution. Primary Responsibilities: Manage complex calendars, travel arrangements, and scheduling across multiple time zones Serve as a trusted liaison between executives, employees, clients, and external partners with professionalism and discretion Prepare presentations, reports, and correspondence with a high level of accuracy and polish Anticipate executive needs and proactively address operational and logistical details Coordinate and support key meetings, including agenda development, materials preparation, and follow-ups Drive efficiency by optimizing systems, tools, and processes to improve daily operations Handle sensitive information with absolute confidentiality and sound judgment Support special projects, events, and initiatives as needed, ensuring timely and successful execution Ability to travel occasionally for executive support at meetings, conferences, and events Requirements Qualifications: Preferred Skills, Experience and Education 5+ years of experience as an Executive Assistant or in a comparable support role within a fast-paced environment Exceptional organizational skills with the ability to prioritize competing demands Strong written and verbal communication skills with attention to detail Advanced proficiency in Microsoft Office, Google Workspace, and collaboration platforms Demonstrated ability to exercise discretion, diplomacy, and sound judgment in handling confidential matters High level of adaptability, problem-solving skills, and a proactive mindset Bachelor’s degree preferred, or equivalent relevant experience Work Environment and Physical Requirements: Remote position involves regular collaboration across departments via video conferencing, phone, email and messaging platforms Requires prolonged periods of sitting and consistent use of a computer and other standard office equipment Ability to travel occasionally for team meetings, trainings, and/or company events Perks and Compensation: Fully remote position An opportunity to work closely with senior leadership and make a direct impact A collaborative and growth-oriented culture. Competitive compensation, comprehensive benefits, and professional development opportunities Pay Rate or Salary Range $60,000 - $75,000 Technology allowance 401(k) plan participation with employer-matched contributions for eligible employees Full medical, dental, and vision benefits with 100% employer-paid premiums Mission-driven culture Flexible time off Nonstop provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. #LI-REMOTE

Responsibilities

The Executive Assistant will manage complex calendars, travel arrangements, and serve as a liaison between executives and various stakeholders. This role also involves preparing presentations and reports, coordinating meetings, and optimizing operational processes.