Executive Assistant at NORTH WIND SYSTEMS LLC

Arlington, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Feb, 26

Salary

0.0

Posted On

24 Nov, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Executive Support, Calendar Management, Travel Coordination, Communication, Problem Solving, Office Management, Attention to Detail, Confidentiality, Organizational Skills, Interpersonal Skills, Microsoft Office, Adaptability, Initiative, Logistics, Administrative Workflows, Presentation Skills

Industry

Government Relations Services

Description

Company Description At North Wind, we are advancing hypersonic technologies through cutting-edge research, system development, and flight testing. Our team drives innovation in high-speed aerodynamics, propulsion systems, and mission-critical components, supporting every phase of hypersonic programs—from R&D to flight testing. If you are passionate about pushing technological boundaries in a dynamic environment, we invite you to join us. We are looking for an Executive Assistant that shares our passion for the work and the mission. Our team is dedicated to developing innovative solutions that drive progress and advance development. Join us and be part of a dynamic, forward-thinking organization where your contributions make a real impact. Responsibilities * Provide executive-level administrative and operational support to C-Suite leaders, exercising sound judgment in managing complex calendars, high-volume email and communication flows, executive priorities, and strategic scheduling needs. * Anticipate executive requirements by proactively identifying issues, preparing background materials, and ensuring leaders are equipped for meetings, travel, and key decisions. * Independently coordinate complex domestic and international travel, itineraries, logistics, and expense reconciliation while ensuring alignment with organizational objectives and budget guidelines. * Draft, review, and refine executive-level correspondence, reports, presentations, and financial or operational documentation with a high degree of accuracy and professionalism. * Serve as a trusted liaison across departments, senior leadership, external partners, and stakeholders, facilitating communication, alignment, and timely resolution of operational challenges. * Oversee administrative workflows, recommend process improvements, and lead special initiatives or project-based assignments with minimal oversight. * Represent C-Suite leaders in meetings or communications when appropriate, ensuring follow-up items, action plans, and deliverables are completed. * Maintain the highest level of confidentiality, discretion, and integrity while managing sensitive organizational and personnel information. Qualifications Preferred Education / Experience: * Associate’s degree in a related field, or an equivalent combination of education and experience * Minimum of 5+ years of relevant professional experience * Prior experience as an Executive Assistant supporting multiple leaders * Experience working within the Department of Defense (DoD) environment * Proven experience in office management, executive support, or administrative coordination * Strong organizational and multitasking abilities with excellent attention to detail. * Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms (e.g., Teams, Zoom, Slack) * Excellent communication and interpersonal skills with the ability to interact at all levels of the organization * Ability to handle confidential information with discretion and professionalism * Proactive problem solver with a high degree of initiative and adaptability Preferred Knowledge / Ability: * General administration * Problem solving skills * Microsoft Office * Work with all levels of positions in company * Handle confidential matters * Communicate effectively * Problem-solving skills with a proactive mindset * Excellent organizational and multitasking abilities North Wind is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. North Wind supports safe and drug free workplace through pre-employment background checks and drug testing. The salary range provided is a general guideline. Actual pay will depend on several factors, including, but not limited to, education, experience, training, and other applicable qualifications. North Wind is committed to pay transparency in compliance with applicable state and local laws. All candidates must be eligible to work in the United States.

Responsibilities

The Executive Assistant will provide executive-level administrative and operational support to C-Suite leaders, managing complex calendars and communication flows. They will also coordinate travel, draft correspondence, and serve as a liaison across departments and stakeholders.