Executive Assistant at Novartis

Hyderabad, Telangana, India -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

0.0

Posted On

07 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Attention To Detail, Confidentiality, Project Management, MS Word, Excel, PowerPoint, Analytical Thinking, Digital Marketing, Marketing Communications, Process Documentation, Stakeholder Management, Travel Management, Meeting Coordination

Industry

Pharmaceutical Manufacturing

Description

Job Description Summary The Executive Assistant will provide high-quality executive administrative support to the Head of Business Solutions International. This role involves managing, planning, coordinating, and communicating administrative and organizational assignments with a high business impact. The Executive Assistant will act as an active business partner, ensuring productivity through routine administrative activities as well as non-routine activities and special projects. Job Description About the Role: Executive Assistant Location – Hyderabad #LI Hybrid Major Responsibilities: General Administrative Support Manage complex administrative and organizational assignments independently. Handle general administrative tasks and maintain administrative processes. Inform, advise, and support the Head of Business Solutions International and the team on processes, guidelines, and services specific to the department Meeting and Travel Management: Schedule and manage on-site, off-site, and virtual meetings across international time zones. Organize and maintain logistics for business travel, including visas and reservations. Submit expense reports as needed Project Coordination: Act as a project coordinator/manager for administrative projects, including design, planning, implementation, and communication. Support optimization of current processes and introduction of new or modified processes Documentation and Communication: Prepare technical presentations, graphs, spreadsheets, and management reports. Create and maintain contact lists, correspondences, and emails. Take minutes during key meetings and department meetings Stakeholder Management: Cover all administrative tasks to manage internal and external stakeholders. Arrange and follow up on national and international travel arrangements involving multiple locations and individuals Minimum Requirements: Bachelor’s degree or equivalent experience. Strong organizational and time-management skills, with the ability to prioritize tasks. Excellent verbal and written communication skills, with a keen attention to detail. Tact and confidentiality in handling sensitive, confidential information. Ability to balance multiple priorities while remaining proactive, adaptable, and efficient. Advanced technical skills including MS Word, Excel, and PowerPoint Work Experience: 5+ years of experience providing administrative professional support to senior executives. Experience working in a large, dynamic, fast-paced, and highly matrixed organization. Experience arranging international travel and expense reimbursement. Project management certification is a plus Key Performance Indicators: Proactive thinking and managing challenges. Effective communication and customer-focused solutions. Cross-cultural experience and managing diversity. Collaborating across boundaries and best practice sharing Skills Desired Advertising Campaigns, Alteryx, Analytical Thinking, Brand Awareness, Business Networking, Curious Mindset, Digital Marketing, Email Marketing, Marketing Communications, Marketing Plans, Marketing Strategy, Media Campaigns, Process Documentation, Strategic Marketing Improving the lives of people living with disease takes more than innovative science. It takes a focus on the needs of people and a community committed to meeting them. It takes a team of people like you. Working together. Learning together. Thriving together. Discover how you can join us in changing people’s lives. In the context of China Cross-Border Data Transfer (CBDT) policy, if you need to apply for a position in China, please go to the local Recruiting System TaleNov .

Responsibilities

The Executive Assistant will provide high-quality administrative support to the Head of Business Solutions International, managing complex assignments and coordinating meetings and travel. They will also prepare documentation and manage stakeholder communications.